.Company Background: Operating 11 facilities including seniors lodges, apartment buildings, and an affordable family housing complex, Heartland Housing Foundation is known as a strong, collaborative organization and a leader in the social fabric of the region.
At Heartland Housing Foundation we are committed to our culture of service and excellence as we continue to serve the people of our communities.Position SummaryThe Project Coordinator will provide project management support to the Facility Manager in overseeing and management of short- and long-term capital projects which may include new construction, building renovation/refurbishment and/or upgrading existing capital infrastructure.
Working collaboratively with the Facility Manager, Site Managers, maintenance, and other partners, this position is essential for the successful execution of the project by ensuring project documents are prepared and properly retained, timelines are maintained, and projects are completed in accordance to the project charter and/or contract.
The Project Coordinator must demonstrate the ability to work well under pressure, adapt to changing priorities, use sound judgment and maintain a professional image that supports Heartland Housing Foundations (HHF) mission, vision, and values.ResponsibilitiesProject ManagementAssist the Facility Manager in identifying the need for capital project, renovations, refurbishing and/or new projects based around HHF mission, vision, values and risk assessments, by developing presentations, proformas and other visionary documents.Responsible for the preparation of Request for Information (RFI), Request for Proposals (RFP), and estimates for various projects following the Alberta Seniors Housings (ASHC) Albertas Procurement Program as well as HHF procurement practices.Lead the evaluation process in the awarding of projects by reviewing, rating and evaluating RFP with key stakeholders based on HHF rating scale.Develop and define project scope, charter and objectives ensuring the vendor/contractor adheres to the expectations of HHF while the project is in the development phase.Organize and participate in the project kick-off, regular and turnover meetings, ensuring HHF has the necessary information needed to evaluate the contractor/vendor performance pre, during and post projects.Monitor the progress of the assigned project(s) through verification of the project charter, schedule, key deliverables, budget, quality assurance and safety standards updating the Facility Manager and other key stakeholders in regards to meeting the key deliverables of the project.AdministrationFollow construction document management protocols to ensure all documentation is properly initiated, verified, authorized, maintained, retained, and stored in accordance to records retention strategies