We are looking for a motivated Assistant Accountant to join our Accounts Payable (AP) team and actively participate in the deployment of a Procure-to-Pay (PtP) solution at CHANEL. As an Assistant Accountant, you will play a vital role in supporting our daily accounting operations and contributing to the continuous improvement of our vendor database.
Responsibilities:Accounting Data Entry and Maintenance:Recording Financial Transactions: Accurately and promptly record all financial transactions, including invoices and expense reports, in the accounting systems.Updating Records: Ensure that accounting records are kept up-to-date by integrating new transactions and making necessary adjustments.Verification and Reconciliation:Account Reconciliation: Perform monthly reconciliations of balance sheet accounts to ensure that all transactions are correctly recorded and balanced.Invoice and Payment Verification: Monitor the compliance of invoices and payments with internal policies and legal requirements.Discrepancy Analysis: Identify and analyze discrepancies or errors in accounts and propose solutions for their correction.Administrative Support:Managing Accounting Correspondence: Handle correspondence with vendors, clients, and other stakeholders related to payments, invoices, and other financial matters.Preparing Financial Reports: Assist in the preparation of financial reports and month-end statements, ensuring the accuracy and consistency of the information presented.Vendor Database Enhancement:Updating Vendor Information: Ensure the accuracy of vendor information, including contact details, payment terms, and other relevant details.Collaboration with Project Teams: Work closely with the teams responsible for the PtP solution deployment to integrate new requirements and functionalities into the vendor database.Process Analysis and Continuous Improvement: Analyze vendor management data and processes to identify opportunities for improvement and optimization.Cross-Functional Collaboration:Teamwork: Collaborate effectively with other members of the AP finance team to ensure smooth communication and efficient task execution.Required Skills:Solid knowledge of basic accounting principles.High level of accuracy and attention to detail.Excellent written and verbal communication skills.Proficiency in accounting software, ideally Basware and Dynamics 365.Experience in database management (Excel, Access).Advanced level of English; knowledge of Portuguese is a plus.Ability to manage priorities and meet deadlines.Qualifications:Degree in Accounting, Finance, or related fields.Previous experience in a similar role is highly valued.
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