Project Administration & Logistic

The position You will be responsible for the main project and financial administrative tasks and activities of the project execution.
Main responsibilities Creating and archiving the required documentation linked to the sales order in the project folder adequately when required.
Submitting to customer a satisfaction survey upon project closure following instructions of Project Manager.
On time invoicing in the system of project milestones following the instructions of the Project Manager.
Submitting invoices to customer following contractual instructions (email or platform management), including required documentation.
Requesting bonds to finance department and managing with customer.
Managing letters of credit with customers and finance department.
Confirming to finance release for revenue recognition, whenever internal rules for recognition are fulfilled.
Managing the logistics from material availability until delivery according to contractual agreements with customer and warehouse.
Preparing the shipment documentation and distribution to internal and external stakeholders.
Contracting forwarding companies for shipment of finished materials according to agreed Incoterms.
Direct communication with freight forwarders, customs agents, customers and suppliers.
Ensuring policies and procedures are followed in accordance with requirements.
Support to Project Manager during project lifecycle.
Proposing at any time any possible improvement in the optimization of the internal procedures of the department.
Any other function assigned to him by his Line Manager within his area of responsibility.
Qualifications and requirements Ideally graduated in Business Administration, International Trade or related but other studies will be considered as well (FPII).
Previous experience of 3 years in a similar position, ideally in the industrial sector.
Ability to work in a team and in international environments.
Good level of English is important for this position (B2).
Advanced proficiency in Microsoft Office suite: Word, Excel, PowerPoint, etc.
Ideally with experience using SAP.
Resident in Vitoria or nearby areas.

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