.Program Associate for Climate & Clean Energy (HSF) Posted on February 05, 2020About Us The Heising-Simons Foundation is a family foundation with offices in Los Altos and San Francisco. The Foundation works with its partners to advance sustainable solutions in climate and clean energy, enable groundbreaking research in science, enhance the education of our youngest learners, and support human rights for all people. In 2019, the Foundation awarded $115 million. Since its first grant in 2007, the Foundation has awarded more than $500 million.Position Summary The Program Associate (PA) provides administrative and program-related support to the Foundation's Climate & Clean Energy (CCE) Team. The goal of the Foundation's CCE program is to protect people and the planet from the worst impacts of climate change by cutting pollution and accelerating the transition to a clean energy future. This role will work in partnership with the current and outgoing PAs to provide support to the team's Program Director (PD) and Program Officers (POs).This position is an opportunity to learn about the fields of climate and clean energy and philanthropy. Candidates are not expected to have experience in all areas listed in the job posting.Primary Responsibilities Provide grants administration support .Regularly update the program's grantmaking budget.Invite grantees to the Foundation's grantee portal and offer technical assistance to support the successful completion and submission of grant proposals and reports.Track grant start and end dates, due dates for deliverables and reports, and changes to grant timelines and scopes of work.Keep grant files and contacts current by entering and updating grant information.Conduct research to inform the program's grantmaking.Provide administrative support .Manage calendars and meeting requests daily and make travel and other logistical arrangements, as needed.Arrange and attend meetings and phone/video conferences, and plan logistics of convenings ranging from 2 to 50 attendees.Plan and attend grantee site visits.Track and help manage the program's workflow and deadlines.Support the CCE program's strategy development, learning, and evaluation.Communicate the CCE program's strategy and grantmaking guidelines to internal colleagues and in external meetings.Support strategic planning activities, including collating historical grants data.Track current research, policy changes, and trends in the areas of energy, climate, and philanthropy.Support the Foundation's organizational evolution.Help the Foundation promote and maintain environmentally friendly office practices.Pursue ongoing professional development opportunities and participate in Foundation-wide training sessions.Requirements Able to manage and prioritize a large volume of tasks and deadlines with attention to detail.Able to read, write, and produce professional written materials in English