Job description:
Start Date: A.S.A.P., 40 hrs p/w. (hybrid/remote)
Contract: 1 year initially - extension by mutual consent
Position Summary: Are you passionate about sustainability and eager to be part of a team that is working to drive transparency and accountability in the business world? Join our Network ASEAN team at the Global Reporting Initiative (GRI) and help us continue building a significant impact on sustainability reporting practices within the ASEAN region.
The Program Associate will perform a wide range of tasks in support of the Network ASEAN, functioning as an assistant enhancing capacity for the Director of Network ASEAN and the team in a pro-active way in activities related to relationship management, communication, planning and monitoring of calendar, travel, and events. They will provide all the required administrative support for the GRI Projects & initiatives that are being implemented in Singapore and other countries of ASEAN.
Responsibilities:
Assisting with preparation of speeches and/or presentations and other means of communication.
Desktop research on diverse aspects of Sustainability Reporting such as alignment of GRI Standards with Singaporean laws and other ASEAN countries.
Assist in documentation like preparing activity report of Consortium members, project report, GRI ASEAN newsletter, and desktop research for e-updates.
Managing the travel commitments of all Network ASEAN Staff - preparing background information, travel schedules incl. booking tickets, arranging accommodation, organizing travel-related meetings, follow-up activities.
Support internal and external meetings, workshops, and events in Singapore and abroad - setting up meetings, organizing venues, managing databases, and logistics.
Liaising with the accounts team to prepare Monthly Checklists and other financial reporting documents as and when required.
Structuring and following up on internal administrative procedures; management of office files, documents and stockkeeping.
Supporting in maintaining smooth communication in the network through dotmailer, e-invites, and e-updates.
Supporting in organizing webinars and online meetings.
Maintaining and updating customer relationship management system (CRM database) for the Director and Regional Program Implementation Manager's related contacts. Complete management of database for Network ASEAN.
Maintaining records & follow-up on invoices, MOU/Agreement with member organizations & participants for GRI ASEAN Consortium, GRI Community & and other Network events and workshops.
Providing general logístical & administrative support related to expenses, reimbursements, and travel reporting, for all the programs, workshops & initiatives of Network ASEAN.
Other duties as requested.
About GRI:
GRI (Global Reporting Initiative) is an independent, international organization that helps organizations be transparent and take responsibility for their impacts so that together we can create a sustainable future. We do this by creating a global common language for organizations to report their sustainability impacts. This enables informed dialogue and decision-making around those impacts.
GRI is the global standard setter for impact reporting, which through an independent, multi-stakeholder process, maintains the world's most comprehensive set of sustainability reporting standards. Available as a free public good in 12 languages, the GRI Standards are, globally, the most widely used for sustainability reporting.
GRI uniquely contributes to the global drive to create a sustainable future for all. Sustainability reporting enables transparency and helps markets function more efficiently, supporting better decisions that create sustainable benefits for everyone. GRI works with businesses, investors, policymakers, civil society, labour organizations, and other experts to develop the GRI Standards and promote their use by organizations worldwide.
The resulting standards help governments hold organizations accountable for their impacts and initiate dialogue to drive corporate contribution to national and international sustainable development efforts. More than 10,000 organizations, including 78% of the largest 250 companies in the world, disclose sustainability information through the GRI Standards - something unimaginable only 25 years ago. In addition, our standards are referenced explicitly in 238 policies of governments, regulators, and stock exchanges in 85 countries. Headquartered in Amsterdam, the Netherlands, we have a network of seven regional hubs ensuring we can support organizations and stakeholders worldwide.
How to apply:
GRI, Attn. Human Resources
Visiting address: Barbara Strozzilaan 101, 1083 HN, Amsterdam, The Netherlands
Job requirements:
Key Competencies / Requirements:
- 2-3 years of work experience as admin support, PA/EA, or customer service.
- Experience in event management, organizing & promoting
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