Overview:
Are you interested in joining a dynamic and international team of professionals to transform education? the IE School of Politics, Economics and Global Affairs Bachelor department (SPEGA) is looking for a Program Assistant to join its team!
The Program Assistant is the first point of contact with students and professors on a day-to-day basis. The Program Assistant will assist the Program Management team by carrying out all administrative tasks necessary for the smooth running and delivery of the program. This role reports to the Program Manager and the Program Directors.
In particular, this role is suitable for a person aware of the importance of customer service, with qualities of good adaptation to different scenarios, a good understanding of the priorities of a management team and capable of carrying out tasks as diverse as important at the same time delivering positive impact on their daily interactions.
IE School of Politics, Economics and Global Affairs
The IE School of Politics, Economics and Global Affairs (IESPEGA) is dedicated to teaching, researching and reflecting on politics, economics and regional and world affairs. The mission of the School is to shape internationally oriented professionals for excellence, achievement, and leadership in an increasingly complex and multipolar world. Our undergraduate and graduate programs are fully taught in English and combine a multidisciplinary approach to professional education with the application of theory to practical issues in politics, economics and global affairs.
The IE School of Politics, Economics and Global Affairs has been running for more than 10 years a Bachelor in International Relations (BIR) and dual degrees with Law (LLBBIR) and with Business Administration (BBABIR). The Bachelor in International Relations prepares students for a career on the international level, in a wide variety of fields spanning public, private and non-profit sectors. It is a multifaceted, cross-sector program that equip them with the necessary hard and soft skills to influence policy on a global level and impact change in society. In addition, since 2019 the School added a Bachelor in Economics (BIE) for students who want to drive economic transformation, efficiency and growth in the digital era. The program is also offered with dual degrees with International Relations (BIEBIR) and with Applied Mathematics (BIEBAM).
Why IE University?
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
Our Purpose
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
Our People
At IE we are:
- People-driven
- Change Builders
- Autonomy Enthusiasts
- Communication Enthusiasts
- Knowledge Champions
We are looking for a person to join a full-time position in Madrid.
Responsibilities:
Your role as Program Assistant will involve:
- Attend and give logistical support in the organization of extracurricular activities (trips, events, visits, caterings, challenges, etc.) and travel arrangements.
- Liaise and work with diverse stakeholders including students, IE staff, student clubs and suppliers (planning, documentation, payments, etc.) among others.
- Contribute to the preparation and edition of internal and external communications (newsletters, weekly announcements, webpage, etc.).
- Process payments and reimbursements and managing the office inventory.
- Provide support in administrative issues with transversal departments (Administration, Careers, Campus Life, Marketing, IT, etc.).
- Attend and support the students, professors and suppliers on a daily basis, managing high volume of e-mail and responding to their queries.
- Compile and update databases with student and alumni information.
- Assistance for managing the day-to-day operations of a set of Bachelor's degrees, and ensuring the quality of our programs.
The candidate must feel comfortable working in a busy environment that will require multi-tasking and the ability to manage a high volume of work. We are looking for a person prepare to understand the main tasks of the position and to act proactively. Also, the successful candidate should be detail-oriented, enjoy interacting with guests and students, and being a team player.
Qualifications:
To thrive in this role, you should have:
- Bachelor's Degree (background in IR, Political Science, Economics, etc. is desired but not required).
- Fluency in Spanish and English.
- Good communication skills (verbal and written) and ability to liaise with a different range of stakeholders.
- A track-record of customer interface, excellent organization skills, and a "can-do attitude".
- Ability to research, analyze and present material clearly and concisely.
- Proficiency in Microsoft Office (Word, Excel and PowerPoint) and preferably knowledge in other programs such as Canva, Smore, WordPress, etc.
- Interest in the topics of the School's academic footprint (politics, economics & global affairs) is desired.
- Curious, open to learn and with team-working skills.
- Strong desire to work in a multicultural environment.
It's time to bring your best and make your mark.?Now the choice is yours!
If you want to be part of this educational revolution,?we invite you to apply and be part of our amazing team at IE University.