As a Production Coordinator you will support the Department Manager on a day-to-day basis and provide first point of contact for department team members. You will maintain departmental records and reports, communicate the day's scheduled events, arrange key meetings and provide general administrative support.
ResponsibilitiesUnderstand the department(s) and work with Production Supervisor and Department Head to maintain and manage the department schedule.Under the guidance of the Production Supervisor, track progress of tasks for assigned artists or sequences in Shotgun to reflect scheduled, in-progress, and completed departmental work. Collaborate with other coordinators and supervisors to keep all data accurate and current.Partner with the Production Supervisor and Department Head to set the priorities of the department taking into account the priorities of the show established by the Production Supervisors and the Production Manager.Enter and maintain production data in the studio's production database and related departmental records to reflect scheduled, in-progress, and completed departmental work.Collaborate with other coordinators and managers to keep all data accurate and up-to-date.Schedule meetings at the request of the Manager and Lead(s); proactively maintain the calendar with alertness to topics, deadlines and conflicts; manage the schedules of key personnel.Ensure proper preparation for all meetings and reviews; record and publish notes from meetings and reviews that accurately reflect action items and distribute as needed.Coordinate work that enters and leaves the department to ensure completeness; provide administrative support as needed to ensure that communications are accurate and complete.As second in command to the Production Supervisor, proactively respond to requests for information and assistance from those within and outside of the department.Follow up with Artist Leads on a daily basis to ensure task deliveries remain on schedule.Assist Production Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met; generate weekly report from department quotas; bring concerns about potential schedule or budget overruns to the Production Supervisor and Production Manager.Understand the department's workflow from the area attached to and understand the dependencies from departments of other areas. Act as a point of coordination of work that enters and leaves the department ensuring procedures are followed for a seamless workflow.Communicate with other departments regarding department needs.Stay abreast of issues on the floor and elevate information appropriately to Production Supervisor.Assist the Department Head and CG Supervisor in dealing with issues related to the department.Coordinate crew meetings.Be responsible for multiple daily sessions each day, as well as client reviews.Ensure proper preparation for all meetings and reviews; set up Cinesync/RV sessions; record and publish notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.Keep up on current production methodologies and technology trends and tools that best suit the production and the company in the development of a stronger creative and technical environment.Collaborate with other team members, when necessary.Follow the Supervisor's and Lead's guidance.Mentor the Production Assistants.Requirements3 years in VFX or animation industries preferably as a Production Coordinator in feature-animation film production or VFX.Bachelor's degree in film, art, communications or related field.Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word.High English language skill level.#Animation #LI-Hybrid Reference: ECNJOBID-45-84-230-108 in the application
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