Location : Barcelona Are you ready to seize an exciting opportunity in your personal development journey?
AstraZeneca is looking for a dynamic Personal Assistant to join the Data Science & Artificial Intelligence (DS&AI) Business Planning & Operations Department.
This role focuses on working with members of the DS&AI Leadership Team and requires a strong people-oriented mentality and business acumen skills.
As a DS&AI Personal Assistant (PA), you will provide Executive Admin direct support to one or more senior members of the DS&AI Leadership team.
Typical Accountabilities: This is a varied role where you'll have multiple and constantly evolving priorities.
This will require you to use your initiative and pro-actively resolve any issues and challenges.
Responsibilities include but are not limited to: Handling all aspects of executive administrative support for their customers, including dealing with critical information with confidentiality, discretion, and diplomacy.
Delivering a broad range of professional administrative services, advising customers and peers on administration 'standard process'.
Ensuring good business understanding and showing passion for customers to expertly support a customer group.
Leading and owning procurement related activities, requiring proficiency with the PO process and tools.
Owning onboarding of new employees, contractors, or other workplace visitors (IT equipment, security, first day logistics etc.).
Owning travel arrangements and travel expenses management.
Leading or participating in administrative continuous improvement activities.
Contributing to knowledge sharing within the team of DS&AI Executive PAs.
Providing guidance/coaching and mentoring to colleagues where required.
Leading or participating in training and development initiatives for Executive PAs and/or other relevant training.
When required, working collaboratively with Global Colleagues to deliver a lean, consistent, and professional global administration service to DS&AI customers.
Education, Qualifications, Skills and Experience Essential: Substantial administrative experience within a global environment.
Proven advanced proficiency across a broad range of administrative processes, procedures and systems.
Ability to autonomously and strategically advise department head on agenda items for any relevant meetings close and far away in time: ability to plan ahead and anticipate needs.
Ability to autonomously and effectively drive the implementation of solutions cross-functionally with relevant partners of different seniority.
Ability to autonomously anticipate issues, clashes through a proactive management of calendars, key support to events and their logistics.
Ability to autonomously and strategically organise events which are pivotal for the whole function and/or the department.
Confident and skilled user of essential IS/IT administrative systems, proficient in the use of MS Office suite.
Collaborative approach to working as part of a team.
Some project management skills to effectively run events/small projects on behalf of the customer.
Ability to lead time and multiple responsibilities efficiently and with minimal supervision.
Desirable: Experience of working in a Pharmaceutical/ Drug Development environment.
Relevant professional qualification in administrative skills.
Knowledge of the drug development process.
Familiarity using SharePoint, or a similar web-based, collaborative platform.
At AstraZeneca, we are driven by our desire to understand and reveal new insights.
We are free from fear of failure, free to ask the right questions, make bold decisions, and dig deep into the biology of complex disease.
We take inspiration from within our BioPharmaceutical heritage, as well as beyond, exploring what we can take and apply.
We are always listening and learning from people who live with the diseases our medicines treat.
It enables us to better understand their needs and, ultimately, diagnose and craft the right treatments to impact patients' lives.
Are you ready to be part of a team that follows the science unlike anywhere else?
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