Personal Assistant Ceo / Temp

Roles and ResponsibilitiesTravel – organise all Global CEO's travel including flights, transfers and taxis, visas, and full itineraries.Extensive diary management – long term and day to day proactive management of the CEO's calendar.Events – coordinate both client and internal meetings, as well as larger internal team events and client events (From lunches and team building to conferences and galas)Preparation of documents to support Global CEOCorrespondence – monitor Global CEO's correspondence via email, phone, and Teams to always ensure swift and appropriate responses.Communications – draft regular communications to all staff on behalf of the CEO, including emails, presentations, and script/ presentation notes.Communications – write and distribute regular internal communications newsletter to all staff, with support from other contributors around the network.General admin – supporting CEO and other departments in relation to timesheets, expenses, appraisals, stationery, holidays and any other general enquiries from around the group and internal employees.Attend key meetings as requested (including GLT) – prepare agendas, take notes and circulate minuteLiaise with and support other support staff around the business when required.Deal with media or new business enquiries with support from dedicated teams.Ad hoc project support.Skills and CompetenciesBilingual – Spanish and English - Excellent written English and grammatical accuracyExcellent IT skills (Outlook/ Word/ PowerPoint/ Excel)+4 years' work experience in a similar role supporting C-suite executives preferably within a global organization. Experience working in a multicultural organization and diverse team environment is a plus.Dealing with clients, senior stakeholders across Interbrand and Omnicom a friendly and professional demeanour is required at all timesReliable and PersonableEfficient and highly organisedAbility to prioritise/ manage work loadAbiity to work autonomously and use initiative in solving problemsConfident in talking to senior clients and colleaguesAbility to work with discretion – due to nature of the role confidentiality is paramountTeam player with a flexible approach*This position is initially temporary for 6 months with possibilities of extension.
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