EMBL's headquarters and host to five research units and scientific core facilities.
Payroll OfficerWe are Europe's research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1900 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.
We are looking for a payroll specialist to join us at the European Molecular Biology Laboratory in Heidelberg, Germany.
In this role, you will be part of the EMBL Finance Team, working closely with the HR department as well as the ERP team. This role is a support / back up position to the Payroll Manager in the course of a changeover of the ERP system.
Your rolePayroll Execution of pre-payroll, payroll and post-payroll activity covering German, UK, Italian, French and SpanishThis includes posting salaries, providing the bank file, preparing the payslips, the month end consolidation and troubleshooting.Execution of monthly end of contractContact person for payroll related problems.Liaison with management and external bodies on matters relating specifically to payroll.Performing of annual salary statements for Germany, UK, Italy, France and SpainUpdating salary rates, allowances and all other payroll-related data in the SAP Development system and associated files on a yearly basis.Calculation and updating of internalMaintain payroll reference manual.Reconciliation of monthly General Ledger salarySocial Security Updating SAP for changes in EMBL's internal social security and insurance schemes: pension, health insurance, unemploymentUpdating SAP for changes in German, UK and French social securityTimesheets Management of the entire timesheet process at EMBL, including control and posting of the monthly timesheet bookings and key contact person for all Finance timesheet related issues.Other duties Running future cost planning tool on a by-weekly basis and updating Inflation rates on a quarterly basis.Close cooperation with external consultants regarding payroll and timesheetsSupporting activities during the introduction of the new ERP system for the areas including payroll, timesheets and future cost planning toolReporting and Project Work Establishment and management of the plan for the optimisation of payroll processes (to ensure elimination of paper based system and duplication of data handing as far as is possible)Preparation of ad hoc reports as required.Support of financial projects on an ad-hoc basisContract duration: 3 years (project related)
Grading: 4 or 5; depending on qualifications and experience (monthly salary starting from 3.4-3.8k EUR after tax + other paid benefits)
Minimum RequirementsRelevant education to university level and/or demonstrated equivalent qualificationComprehensive proven knowledge of SAP payroll module, in particular for GermanyDemonstrated payroll management experienceAbility to understand and apply internal rules and regulations, plus external national guidelines into compliant payDemonstrated organisational ability and success in meeting deadlines and multi-taskingAbility to create, review and supply policiesProblem solving, numerical and analyticalGood interpersonal skills incl. strong client oriented attitudeExcellent written and spoken English and German communication skillsAbility to work flexibly and in a multi-national environmentYou might also haveExperience with the French and British SAP payroll versions is a major advantagePrevious experience in a similar environment is desirableKnowledge of French is an advantageEMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. EMBL offers attractive conditions and benefits appropriate to an international research organisation with a very collegial and family-friendly working environment. Competitive salary and social security benefits, financial support for relocation, a relaxed culture, professional development, an on-site nursery, canteen and other staff facilities make EMBL a great place to work.
Enjoy lots of benefits Financial incentives: Income tax exemption, monthly family, child and non-resident allowances, annual salary review, a pension scheme, life insurance, long-term care, accident-at-work and unemployment insurancesFlexible working arrangementsCertified training and continued development of your professional and personal skillsPrivate medical insurance for you and your immediate familyGenerous time off: 30 days annual leave per yearGenerous relocation package including installation grant (if applicable)Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave and monthly family and child allowancesBenefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowanceWhat's it like to work at EMBL? Hear what some of our staff have to say on our YouTube channel http://s.embl.org/lifeatembl.
What else you need to knowPlease note that that is a project related, limited appointment.
Don't meet every single requirement? We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply nevertheless.
Join a community of world-class researchers and skilled professionals working together to uncover the secrets of life. We offer attractive conditions and benefits to attract and retain the brightest talent.
The European Molecular Biology Laboratory is a single organisation spread across six European sites. Each site hosts its own research units, services, and facilities.
We conduct world-class excellent biological research, provide training for students and scientists, and provide state-of-the-art technologies for a wide range of scientific and experimental services.
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