Payroll Administrator – Espana Location: Madrid, Spain
Time Type: Full time
Job Requisition ID: R08285
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Position Overview
As the Payroll Administrator – Espana , you will be responsible for the day-to-day payroll operations for our company(ies) in Spain. Based out of Madrid, this position will be responsible for payroll processing, and consulting the HR and operations team on payroll rules and procedures. You will also manage timesheets, consolidate project allocations, and maintain payroll control records. You must have an eye for detail and accuracy and the ability to work both independently and collaboratively.
This position will partner with our services entity in Spain to support payroll best practices and future projects throughout Europe. The position offers excellent experience to grow, learn, and to be a part of a team that supports and consults on key business planning.
Responsibilities
Process monthly payroll for growing workforce within Spain
Liaise with in-country partners on payroll calculations, employee payments and third-party payments to benefit providers
Assist with timekeeping system implementation in Workday
Serve as subject matter expert on Workday system and assist with employee and manager questions
Manage timesheet collection and audit data within Workday
Prepare project time allocations
Partner with the business to propose and review recommendations to better manage working schedules, control overtime and maintain labor requirements
Manage flexible benefits enrollments and changes. Coordinate payment and reconciliation process with accounting
Audit monthly, quarterly, and year-end payroll and tax reports, filings, and government notifications
Manage shadow tax payroll processing and review local tax filings for US expatriates working abroad
Review and authorize expatriate expenses. Manage intercompany billing of expatriate costs.
Prepare training materials and conduct training sessions informing employees and managers of local employment requirements and working hour rules
Collaborate cross-functionally with departments such as HR, Accounting, and Treasury
Ensure that all local laws and compliance matters are followed.
Prepare company work center registration details for registration of new sites in different states/provinces
Create and run reports as requested by internal parties (Workers Compensation, Accounting, Asset Management, Plant Manager, etc.).
Demonstrate a high level of responsiveness to inquiries and requests from managers and employees
Develop processes and procedures for the payroll function in accordance with business requirements
Assist with discovery and implementation of new payrolls within Europe
Perform other duties and special projects as assigned
Required Skills
High school diploma or equivalent required
4+ years of Spanish payroll experience
Full professional proficiency (both written and verbal) in English is required. Any other language is an advantage.
Proven knowledge of Spain Labor Law, payroll concepts, practices, and procedures.
Ability to partner with and manage multiple vendors
Strong analytical and mathematic skills
Ability to adhere to monthly, quarterly, and annual department driven deadlines.
Familiarity with Excel and other Microsoft Office products is required.
Strong coordination and organization skills with attentiveness to deadlines and accuracy
Preferred Skills
Technical courage - ability to work with a variety of HR-Tools (working knowledge of Workday preferred) and passion for numbers and data
Experience with expatriate payroll processing a plus
Multi-site, multi-entity, multi-CBA organization experience preferred
Experience with Portugal payroll management a plus
About Us Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
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