Descripción : The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education.
ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level.
Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health.
ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.
Lugar : Barcelona What We Are Looking for : UBD Policy "the urban burden of disease estimation for policy making" is a 4-years Horizon Europe project grant number 101094639 coordinated by ISGlobal.
TRAINING AND EXPERIENCE / QUALIFICATIONS : University degree (equal to 4 years of college) or equivalent Excellent command of English is required Excellent computer skills.
Experience working with project management tool Experience in managing is an advantage OR experience working on a large multi-faceted project SPECIFIC REQUIREMENTS : Strong organizational skills to cope with multi-tasking daily work, used to work in a goal-oriented approach Stress tolerance and a strong team player with the ability to work independently without supervision Critical thinking and problem-solving skills, ability to handle troublesome situations and think ahead with a decisive attitude Good people management skills and strong communicator with the ability to set clear performance-oriented objectives and to use persuasive strategies Ability to lead and to encourage a team, to anticipate, and to refocus if necessary Objective, upright and diplomatic approach towards internal and external partners, with the ability to negotiate fair agreements Ability to adapt to changing situations focusing on the needs, goals and priorities of the organization KEY RESPONSIBILITIES : SPECIFIC DUTIES : Projects planning Detecting potential timeline issues and providing timely and proactive issue escalation to the principal investigators Supporting work package leaders and monitoring projects activities to ensure approved milestones are achieved Collating information to ensure timely and formal projects reporting with full and accurate information as determined by the funder's requirements Meeting with the projects finance management on a monthly basis to review projects expenditure, and provide support as requested in planning the next year's budget Liaising with internal team members and sites to ensure they maintain the currency of project tracking tools.
Utilizing the projects dashboard to monitor site progress across protocols, providing progress reports and alerts to the team as required Monitoring and reporting progress of GANTT chart deliverables to the principal investigators and assisting with issue identification and resolution Support protocol specific vendor selection, negotiation and management, including monitoring of associated budgets and contracts as needed Managing vendors that provide general services across the projects, e.g., travel agents, auditors, etc.
Projects execution & monitoring Verifying that projects activities are implemented according to projects objectives and timelines Identifying and escalating issues through existing channels Assisting in issue resolution Monitoring the projects progress with identified project management tools and verifying timely decision making Monitoring projects adherence to the legal frameworks, written procedures and agreements with the funders/sponsor Ensuring a proper filing (hard copies or electronic documentation) of all non-protocol projects related documents Team and line management Ensuring that required team meetings are held and agreeing on important issues for the agenda with the principal investigators Participating in recruitment and training of internal projects staff (as applicable) Monitoring and assisting sites to ensure timely recruitment of key site staff Monitoring and assisting sites to ensure timely procurement of key specific items necessary to execute relevant protocols Provide input into team members performance evaluation as requested Communications, partnerships and reporting Reporting on project to funding bodies and principal investigators Ensuring timely reporting and appropriate dissemination internally and to stakeholders and projects partners Coordinating with communication department and ensure communication and dissemination at technical level Budget accountability and invoicing Assist the financial manager to monitor budget management and procurement #J-18808-Ljbffr