Descripción: The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.
Lugar: Barcelona
What We Are Looking for: UBD Policy "the urban burden of disease estimation for policy making" is a 4-years Horizon Europe project grant number 101094639 coordinated by ISGlobal.
TRAINING AND EXPERIENCE / QUALIFICATIONS:
University degree (equal to 4 years of college) or equivalentExcellent command of English is requiredExcellent computer skills. Experience working with project management toolExperience in managing is an advantage OR experience working on a large multi-faceted project SPECIFIC REQUIREMENTS:
Strong organizational skills to cope with multi-tasking daily work, used to work in a goal-oriented approachStress tolerance and a strong team player with the ability to work independently without supervisionCritical thinking and problem-solving skills, ability to handle troublesome situations and think ahead with a decisive attitudeGood people management skills and strong communicator with the ability to set clear performance-oriented objectives and to use persuasive strategiesAbility to lead and to encourage a team, to anticipate, and to refocus if necessaryObjective, upright and diplomatic approach towards internal and external partners, with the ability to negotiate fair agreementsAbility to adapt to changing situations focusing on the needs, goals and priorities of the organization KEY RESPONSIBILITIES:
SPECIFIC DUTIES:
Projects planningDetecting potential timeline issues and providing timely and proactive issue escalation to the principal investigatorsSupporting work package leaders and monitoring projects activities to ensure approved milestones are achievedCollating information to ensure timely and formal projects reporting with full and accurate information as determined by the funder's requirementsMeeting with the projects finance management on a monthly basis to review projects expenditure, and provide support as requested in planning the next year's budgetLiaising with internal team members and sites to ensure they maintain the currency of project tracking tools.Utilizing the projects dashboard to monitor site progress across protocols, providing progress reports and alerts to the team as requiredMonitoring and reporting progress of GANTT chart deliverables to the principal investigators and assisting with issue identification and resolutionSupport protocol specific vendor selection, negotiation and management, including monitoring of associated budgets and contracts as neededManaging vendors that provide general services across the projects, e.g., travel agents, auditors, etc.Projects execution & monitoringVerifying that projects activities are implemented according to projects objectives and timelinesIdentifying and escalating issues through existing channelsAssisting in issue resolutionMonitoring the projects progress with identified project management tools and verifying timely decision makingMonitoring projects adherence to the legal frameworks, written procedures and agreements with the funders/sponsorEnsuring a proper filing (hard copies or electronic documentation) of all non-protocol projects related documentsTeam and line managementEnsuring that required team meetings are held and agreeing on important issues for the agenda with the principal investigatorsParticipating in recruitment and training of internal projects staff (as applicable)Monitoring and assisting sites to ensure timely recruitment of key site staffMonitoring and assisting sites to ensure timely procurement of key specific items necessary to execute relevant protocolsProvide input into team members performance evaluation as requestedCommunications, partnerships and reportingReporting on project to funding bodies and principal investigatorsEnsuring timely reporting and appropriate dissemination internally and to stakeholders and projects partnersCoordinating with communication department and ensure communication and dissemination at technical levelBudget accountability and invoicingAssist the financial manager to monitor budget management and procurement
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