Role Reports to: PC Executive Iberia Team: People Culture, Retail Team Key Relationships: Iberia Area Managers, Iberia Store Management, Iberia PC Colleagues, Regional Office and Head Quarter Colleagues Purpose of this Role: Support in all areas and needs of PC Executive Iberia PC Regional Team.
Key Accountabilities: Support PC Executive: Provide support and assistance during meetings, food and beverage, booking rooms.
Support logistics (laptop, room, material) in working groups or meetings in PC Regional Office.
Update all directories in the department.
Contact external providers to obtain employee discounts.
Manage water fountain.
Support and Communication to the Stores: Support internal HR policies and procedures for the stores and publish them.
Update the information on the intranet for the PC community.
Coordinate general communication with the stores.
Manage the stores notice boards content updating Intranet documents.
Communication with Aon Health insurance for data reporting.
Coordinate and centralize all department documentation and assist in any presentations required.
Prepare all information for Intercenter committee and other ER requests.
Back up in Travel Management: PC data reporting.
Develop and consolidate monthly reports.
Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
Participate in the development of reporting and information development projects.
Request information from all Iberian Stores in order to create the required reports (e.g., absenteeism and turnover analysis, permanent and fixed-term employees, staff numbers, headcounts and FTEs, nspp and dismissals, turnbull, LTA and STA).
Analyse all information gathered from reports.
Communication with Meta 4 to agree on new needs and new data reports.
Back up in Systems Regional Office: Create new positions in Meta4-MWD.
Check and approve request forms for HR Partner role in MWD for PC Managers and Supervisors.
Solve queries and doubts regarding MWD to Regional Office and Retail employees.
Contact with OT regarding Timepro issues affecting the stores.
Back up Support PC Department: Collaborate with Resourcing department if requested (e.g., Support PGT logistics).
Gather info requested from the stores, from ER, BP, etc.
Support filing information from Management files following the GDPR legislation.
Key Skills, Knowledge Experience: Experience in Office Assistant role.
Related studies (Office Assistant or secretarial).
Eligible and willing to formalize a contract related to training (contrato en prácticas).
High English level, at least B2.
High MS Office skills (Excel, PowerPoint, Word).
Planning and organizing skills.
Focus on attention to detail.
Ability to multitask and prioritize.
Deadline achievement.
Hands-on approach.
Able to work in a fast-paced environment.
Focused and service-oriented.
Fecha fin publicación interna: 2021 Compromiso con la igualdad de oportunidades.
#J-18808-Ljbffr