Are you looking for a job where you can make a difference and work in a non-profit?
Would you like to be a part of an ambitious and international organisation on the cutting edge of science?
Then this position might be right up your alley.The EBMT is a non-profit medical and scientific organisation which hosts a unique patient registry providing a pool of data to perform studies and assess new trends.Our missionSave and improve the lives of patients with blood-related disorders.Your missionProvide strategic leadership, develop a high-performing team, and ensure quality outcomes through effective project management, transparent communication, strong stakeholder relationships, compliance, and continuous improvement.Responsibilities and TasksStrategic Leadership and Collaboration: Develop and communicate a strategic vision, ensuring alignment of departmental goals with organizational objectives and educational priorities.Leadership and Team Development: Provide clear guidance, mentorship, and support to the employee, fostering a collaborative, high-performing team environment.Project and Process Management: Oversee the planning and execution of key responsibilities, including scientific programme coordination, abstracts management, grants/awards administration, and e-learning activities.Communication and Stakeholder Engagement: Facilitate transparent communication between departments, committees, external partners, and sponsors to ensure alignment and resolve conflicts effectively.Quality Assurance and Compliance: Ensure all content (e.g.
abstracts, e-learning materials, sponsorship deliverables) adheres to organizational standards, ethical guidelines, and accreditation requirements.Event Integration and Technical Oversight: Guide the integration of abstracts, grants, awards, and sponsorship deliverables into event schedules, ensuring a balance between scientific and promotional content.Problem-Solving and Continuous Improvement: Proactively address operational challenges such as scheduling conflicts, technical issues, or stakeholder concerns, balancing priorities and maintaining programme integrity.Reporting and Strategic Oversight: Supervise the preparation of detailed post-event reports, including metrics on abstracts, programme effectiveness, and participant feedback, to inform future improvements.Requirements:Must be educated to degree level or equivalentFluent in EnglishMore than 10 years of experience in scheduling, coordinating and organising educational eventsExperience in Professional Congress OrganiserExperience in a customer-facing roleExperience in leading teamsMore than 5 years of experience leading Scientific Programme coordinationMore than 10 years of experience in cross-team collaborationProficient in MS Word, Excel and Outlook/GmailExperience of liaising with suppliers and other partnersAbility to communicate effectively in English with people in a multicultural / multilingual environmentStrategic and analytical thinkingNegotiation skillsPeople oriented performance demonstrableTeam player, team managementWork efficiently under pressure and meet deadlinesFocus on customers' (internal and external) needsWillingness to travel to national international venues (approx.
10-15 days per year)Willingness to work a flexible scheduleDesirable:Knowledge of EBMT and JACIE's educational activitiesUse of databasesExperience of working in the not-for-profit sectorWhat we offer:Be part of a non-profit society where you can make a difference.Work alongside a multicultural and diverse international team.Hybrid model based at Barcelona EBMT offices 2 days per week and working remotely 3 days.Full-time position and indefinite contract (37.5 hours).Flexible working hours (starting from 8 to 10 am and finish accordingly).26 days of vacation per year.Salary: 43.231 - 48.833 euros gross per year (depending on experience)Additional Benefits:Private health insurance.Monthly supplement to support nursery costs.Support in training and professional development.Some foreign travel.After 1 year of work with us, you will receive a one-off payment of 800 euros gross to help you set up your home office.
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