Office & Travel Coordinator - Leon Office based Position In this role you will provide a focal point for our front-of-house and office operations, ensuring the provision of a world-class office experience for our people and guests.
You will deliver outstanding assistance to Ebury's +30 employees and visitors daily.
Responsibilities Office management Deliver a first-class workplace experience for our employees, both office- and home-based workers, and for guests of our offices.
Manage the primary inbound communication channels and correspondence including phone calls, mailboxes, and physical packages.
Assist the Office Manager in the facility management of the office space.
General office coordination duties including meeting room management and conference call facilitation, hot desk administration, supplies and stock management of office supplies, business card administration, company merchandise, monthly office social events, courier/post bookings, etc.
Assist office manager with engagement activities, events & parties.
Health & Safety Assist the office manager with the duty of care, health and safety programs with comprehensive policies and practices for the Leon office and with all relevant Health & Safety staff training as necessary.
Travel Point of contact with Ebury's Travel partner, platform admin rights.
Employees travel support, escalation point for feedback/question issue resolution, special travel requests and bookings for Eburians, ExCo/Partners/Senior.
Assist and link particular event booking (Bootcamp/retreat assistance) with the travel partner.
Skills, experience & knowledge Demonstrable experience in office administration and/or receptionist in a corporate environment including meeting services, events, and purchasing.
Facilities health and safety experience.
IOSH certification is not required but desired.
Hospitality experience is a plus.
Excellent interpersonal skills with a proven ability to work collaboratively.
Able to find pragmatic solutions and adapt to changing situations.
Strong oral and written English skills, Spanish will be a plus.
Excellent organisational and time management skills.
Friendly individual able to take initiative.
Good at multitasking with the ability to remain calm and focused under pressure.
Able to work in a fast-paced environment and meet deadlines when needed.
A degree in a business or hospitality.
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