European Climate Foundation Madrid Spain Administration Company Description About the European Climate Foundation The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the development of a net-zero emission society at the national, European and global level. We support around 500 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net- zero economy and sustainable society in Europe and around the world. The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us. Position We are looking for a dynamic office manager to be responsible for the day to day administrative and operation of the office. The office manager will support in setting up a new office in Madrid and build an office and teams spirit, working independently at times while collaborating with Madrid based staff and other office management team members in the other locations. Key responsibilities: The Person will be part of the Office management team reporting to the Head of Offices, Specifically, their responsibilities will include: Being the first person of contact in the office. Welcome visitors, dispatch phone calls, manage incoming and outgoing post. Act as primary contact person for the landlord, and the subtenants if applicable Liaise with building management and external providers to ensure upkeep of the office Support the Spain based staff and visitors. Organise office celebrations and events Support organising major organisational events taking place in Madrid. Update and communicate office policies / support creating and circulating new policies. Onboarding of new starters Understand and be able to help with IT systems Overview meetings organised in the office (order catering when requested) Support office contract renewal with Head office Manager and Legal Advisor Support prepare and maintain office yearly operational budget In charge of office Health & Safety - risk assessments, circulation of policies, organising first aid and fire marshal trainings for staff As part of the Office Management & HR team support and contribute to other potential projects Requirements You have 1-2 year's relevant experience in an administrative function; You have a strong interest in climate and the environment; You consider yourself to be a completer/finisher and you have strong attention to detail; You are a proactive and enthusiastic; You have strong problem-solving skills with a positive, can-do attitude; You enjoy juggling various tasks and you are able to prioritise effectively; You enjoy working with numbers; You can work as part of a team, to foster fruitful relationships and to foster fruitful relationships and to collaborate with stakeholders internally and externally. You have excellent written and verbal communication skills in English and Spanish. Other information What we can offer you: The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results- oriented approach to work; A flexible work environment and a space to develop and challenge yourself; A part-time temporary 6 months contract (possibility to be extended). #J-18808-Ljbffr
