Job Title: Executive Assistant/Office Manager
Location: Algeciras
Maersk is looking for an experienced Office Manager/Executive Assistant to support a team based at our Nexus offices in Algeciras, Spain.
Maersk is a global authority in integrated logistics and has been an industry pioneer for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.
At Maersk, we believe in the power of diversity, collaboration, and continuous learning, and we work hard to ensure that the people in our organization reflect and understand the customers we exist to serve.
With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics. Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.
About the Role:
As an Office Manager/Executive Assistant at Maersk, you will be responsible for general administration tasks comprising of general office administration and secretarial support roles, such as:
Dedicated secretarial/administrative assistant support (i.e., to senior leaders);
General office administration and clerical support (i.e., to teams or functions);
Reception/telephone/switchboard; mailroom & filing support.
Additionally, you will be responsible for the following:
Oversee daily office operations to ensure a smooth, efficient, and organized work environment.
Handle scheduling, meetings, and travel arrangements for visiting executives and other team members.
Monitor office supplies and equipment, coordinating orders and maintenance as needed to keep the office running efficiently.
Manage and process office purchase orders (POs) and invoices, ensuring timely payments and accurate record-keeping.
Serve as the HSSE (Health, Safety, Security, and Environment) building contact, ensuring compliance with safety regulations and handling emergency procedures.
Assist in office budgeting and expense tracking, ensuring cost-effective resource management.
Develop and implement office policies and procedures to improve productivity and enhance workflow.
Serve as a point of contact for office-related inquiries and external vendors, maintaining strong relationships.
About You:
We are looking for candidates with the following skills and experience:
Proven Personal/Executive Assistant/Office Manager experience in an international organization.
Outstanding attention to detail and organizational skills.
Self-starter, proactive in setting and managing tasks and priorities in an international, fast-paced, and changing environment.
Strong communication skills; ability to communicate written and verbal messages clearly to diverse audiences.
Excellent interpersonal and collaborative team skills, and a true can-do attitude.
Experienced Project Management skills; ability to drive results and remove unnecessary complexity.
Demonstration of good judgment, tact, and discretion when dealing with confidential and highly sensitive information.
Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process.
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