Office Manager

Mission

Are you excited about the future of technology? Come and join us to make a difference to bring technology to the next level!

We are looking for a responsible Office Manager to join Aily Labs. Duties of the Office Manager include processing financial and accounting practices, preparing accurate, up-to-date reports, acting as the point of contact for internal and external clients, providing support to the team, assisting in daily office needs, organizing events, and managing our company's general administrative activities.

You will join an exciting start-up, partake in the world of AI, and get to work from our awesome office in Madrid.

As an Office Administrator, you will take part in the following tasks: Issue invoices, quotes, and reports in a timely manner.Develop and maintain systems to account for financial transactions.Prepare financial reports by collecting, analyzing, and summarizing accounting information.Ensure efficiency and maintain compliance with company policy.Ensure accurate, up-to-date, and well-organized databases, presence sheets, reports, and other relevant financial documentation and information about the employees.Assist in the preparation of contracts.Coordinate key suppliers and be their first point of contact.Liaise with new employees and support their onboarding.Organize internal and external events.Manage the team's calendars, travel plans, and appointments.Maintain office equipment, stationery, and other items.Budget office facilities, manage, organize, and maintain the office area.Support the founders and the team.Support in any administrative issue.Your profile Higher education.At least 2 years of work experience in the administrative field.Experience with bookkeeping and a basic accounting knowledge.An outstanding knowledge and proven ability to calculate, post, and manage accounting figures and financial records.Good communication and conflict management/problem-solving skills.Excellent time-management and planning skills.Excellent organizing skills.Attention to detail and a high level of accuracy.Independent, proactive, and adaptable personality.About Us

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