Career Opportunities: Office Manager Assistant (121319)Requisition ID 121319 - Posted in Spain, Madrid - Activity area (2) - Experienced Professionals Pictet Wealth Management (PWM) leverages more than 200 years of Swiss banking heritage and global investment expertise.
The Partner-owned financial services group offers a comprehensive service for wealthy individuals and families, including discretionary and advisory investment solutions and family office services.
As the chosen applicant, you will act as the interface between PWM, Pictet Asset Management (PAM), and Pictet Alternative Advisors (PAA) in Madrid, and Pictet Luxembourg and Pictet Geneva, for all reporting obligations, IT, logistics, HR, and compliance issues related to these business lines.
You will work closely with the COO to ensure the efficient and correct functioning of Pictet Spain.
Your roleReporting (legal, tax, accounting and other): Have a clear understanding of all of the branch's reporting obligations;Coordinate and monitor all reporting issues with Pictet Luxembourg;Ensure timely production of all reports by Pictet Luxembourg;Coordinate with the outsourced provider the correct sending of reports;Provide second level control for reporting activities;Participate in internal reporting (AuM, NNM, etc.
).Support to internal and external auditors: Assist external and internal auditors by supplying any information requested and providing all the necessary explanations.Procedures and directives: Ensure the procedures and directives database is kept up to date;Make regular updates to procedures and directives.IT, logistics and security coordination: Coordinate with the logistics and IT teams in Geneva for all matters related to the three business lines represented within Pictet Spain.HR coordination: Make updates to HRDB/HR.Insights;Manage leave;Coordinate medical appointments;Provide assistance for new staff members (IT requests, mobile phones, visiting cards, insurance, La Classe);Coordinate training needs and requests.Support to Compliance: Follow up on investigations into transactions requested by LUX_Compliance or the COO;Ensure the transactions investigation database and description are kept up to date;Prepare SEPLAC documents;Make arrangements for the quarterly meetings of the branch's Compliance Committee;Make arrangements for AML training;Coordinate with external AML auditors and send information to authorities;Prepare DMO;Assist in client support.Other: Contribute to specific projects and perform specific tasks at the request of the Head of Operations;Provide support for the COO whenever requested.Your profile• Five years' experience in a similar position (in the field of banking).
• Expert user of the most widely used IT applications (Word, Excel, and PowerPoint) and Business Object.
• Fluent in Spanish, French, and English.
• Rigorous and well-organized.
• Keen sense of initiative and excellent problem-solving skills.
• Ability to work independently.
• Strong analytical skills.
NoteWe will not accept any CVs via agencies.
Ref.
: OMA/MI/JMADA
Diversity & InclusionPictet is an equal opportunity employer and is committed to creating a diverse environment.
We respect all individuals and seek their inclusion in the workplace.
#J-18808-Ljbffr