Join our team as an Office Coordinator!
If you're organized, proactive, and ready to make an impact in a dynamic environment, we want to hear from you. Apply and take the next step in your career with us!
Responsibilities: Request all the material needed for the operation, such as equipment (screens, laptops, mouses, headphones), tables, access and parking cards, record fingerprints, etc. Identify office needs (missing tools), and areas for improvement and coordinate with Offices Manager to address them (repair needed). Work with IT departments to request quotes from (third-party) providers that the company will use. Make all arrangements for visitors (access cards, room where they can work, Wi-Fi, equipment, tour of the office). Work with Supervisors to ensure everything is running smoothly: adherence to Core Values, Policies, and Procedures. Inventories of office stocks and ordering office supplies (toner, drinking water, toilet/s, sink, first aid station, snacks, etc.). Supervision of cleaning staff and supplies in this area. Control of the order of the desks and the availability of all necessary stationery (sticky notes with confidential information, etc. are not allowed) and material, including pens, forms, and information brochures. Stock control and ordering of office supplies and resolution of emergencies related to the office. Support and evacuation requirements and first aid training (first aid kit; fire extinguishers, emergency support, etc.). Management of the distribution and shipment of mail and packages (if needed). Monitor compliance with company policies and security requirements. Coordinate conference room scheduling. Any additional tasks that are needed to support the office in running smoothly. Prepare reports on the status of the offices, areas of improvement, situations that stand out, and any other relevant information. Support with the logistics and coordination of food for visitors or special events for the offices working hand in hand with the corresponding departments or committees. Requirements and skills: Bachelor's Degree Minimum 3-year Office Coordination experience Time Management Skills Superior organization skills and the ability to juggle multiple deadlines Ability to work independently Demonstrated ability to work confidently and collaboratively with individuals at all levels of the organization Bilingual (English / Spanish) Great organizational skills Excellent written and verbal communication skills High attention to detail Critical thinking and problem-solving skills 100% On site at our Barcelona Office
Monday-Friday Flexible Schedule
Job Type: Full-time
Application Question(s):
¿acuerda venir a la oficina presencialmente de lunes a viernes? ¿cuál es su expectativa salarial? Experience: management: 1 year (Preferred) Language: Ingles (Preferred) Español (Required) Work Location: In person
Expected Start Date: 25/11/2024
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