We are in sought of an Office Coordinator to join our office in Barcelona.
The candidate will organize and coordinate office administration and procedures to ensure organizational effectiveness and safety, as well as manage the receptionist.
About the role: Organising and participating actively in the planning and execution of company events and conferences.
Organising and controlling office operations and procedures.
Supervising the meeting room reservation process and database management.
Assisting with the office budget and ensuring all employees follow it.
Liaising with maintenance companies to keep the office clean and safe and ensure all appliances are in good working order.
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
Reporting office progress to senior management and working with them to improve office operations and procedures.
Administering business trips and expense reports for the management board.
Ordering stationery and IT equipment, coordinating with an external IT company.
Managing contracts and price negotiations with office vendors, services, and providers.
Coordinating and providing support to the front desk department, including answering evening phone calls.
Who we are looking for… 5+ years of experience as an Office Coordinator.
Strong analytical skills and excellent communication skills.
Outstanding attention to detail and proven problem-solving ability.
Excellent time management skills and ability to multitask and prioritize work.
Excellent knowledge of MS Office (Outlook, Word, Excel, and PowerPoint).
Discretion and confidentiality.
Fluent in verbal and written English and Spanish.
What we offer: Indefinite contract.
Other internal benefits/perks to discuss in the interview.
#J-18808-Ljbffr