Tokio Marine HCC (TMHCC) is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, Ireland, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than forty years of growth, profitability, and stability, we offer important insurance products that most people don't even know exist. Just as we invest in our company, we invest in our employees' careers. We provide our employees a collaborative and rewarding environment within which to gain the knowledge, skills, and experience that lead to a rewarding career. Our products allow our customers to take on opportunity with confidence. In turn, our competitive salaries,attractive benefits, and potential for career growth allow you to take on opportunity with confidence.Main ResponsibilitiesManage the switchboard and filter phone callsManage incoming and outgoing mailDistribute mailAnnounce and assist visitorsAssist organization of meeting rooms for special eventsBook restaurants, catering or taxis for special work events upon requestCoordinate fluent invoicing information between finance and office coordinatorManage relations with our office suppliers regarding stock control, orders, follow up of deliveries, organization and distribution of merchandises, as well as invoicing follow upAssist Office Coordinator on admin part of ongoing projectsAssist other departments upon requestOrganize summer happy hour events and other possible bank holidays small eventsManage subscription renewals, cancelations, relation with customer service for employee accesses and communication with subscription usersKeep Office Box updatedKeep Office manual updatedKeep The Port Facilities page updated (Employee lists, useful links)Keep office material list updatedKeep control of visitors, office events in general, news, calendar, OOO employeesKeep reception tidyMake sure Front desk is welcoming for both employees and visitorsKeep stationary file cabinets full, organized, and easy to useKeep kitchen, meeting rooms, and office in general tidy with its corresponding supplyHelp checking kitchen supplies to ease ordersCoordinate cleaning company's extra help upon needsHelp control our storage room is organized and categorized by departmentRequirementsFluent in English and Spanish, knowledge of any other language would be an assetHigh degree of proficiency with MS Office (Word, Excel) and InternetProfileAble to cope with a very dynamic and demanding environment, able to meet deadlinesGood presentation and service mindedGood sense of humourGood organization skills and paying attention to detailsStress resistantTeam spiritFlexible and open mindedProactive/can do attitude
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