.Job Reference: 670_24_MNG_FA_ARCPosition: Accounts Receivable CoordinatorClosing Date: Friday, 08 November, 2024About BSC:The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain.
It houses Mare Nostrum, one of the most powerful supercomputers in Europe.
The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress.
BSC combines HPC service provision and R&D into both computer and computational science under one roof, and currently has over 1000 staff from 60 countries.We are particularly interested in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research.
In instances of equal merit, the incorporation of the under-represented sex will be favoured.
We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.Context And Mission:Reporting to the Head of Finance, the Accounts Receivable Coordinator will oversee and manage the accounts receivable processes at BSC.
This position plays a critical role in ensuring the accurate and timely processing of supplier payments, monitoring expenses, and maintaining strong relationships with vendors and internal stakeholders.Key Duties:Invoicing and Billing:Generate and send invoices to customers in a timely and accurate manner.
Ensure invoices are in line with contracts, agreements, or sales orders.
Verify billing data for completeness and accuracy before sending.Payment Processing:Record incoming payments (via checks, credit cards, bank transfers, etc.).
Apply payments to customer accounts and invoices in the accounting system.
Reconcile any discrepancies between payments received and invoices issued.Account Reconciliation:Reconcile customer accounts, ensuring all payments are applied correctly.
Investigate and resolve discrepancies or payment disputes.
Monitor aging reports to identify overdue accounts.Collections:Proactively manage collections by following up on overdue payments.
Contact customers via email, phone, or mail to remind them of outstanding invoices.
Negotiate payment plans when necessary and maintain records of collection efforts.Customer Service and Communication:Act as a point of contact for customers regarding their account status, payment queries, or invoice disputes.
Provide excellent customer service to resolve issues in a timely and professional manner.Reporting:Prepare accounts receivable aging reports for management, highlighting overdue accounts.
Provide periodic reports on cash flow projections related to outstanding receivables.Internal Coordination:Work closely with the accounting team to ensure timely and accurate reporting of receivables