Position Snapshot- Location: Esplugues de Llobregat- Type of Contract: Permanent- Type of work: Hybrid/Remote- Work Language: Fluent Business EnglishThe roleThe Office Events Admin Coordinator will be responsible for providing comprehensive administrative support, overseeing office management activities, and serving as a Super User for relevant systems and processes. Support the office and facilities needs of all Purina Studios employees. Coordinate and execute high-priority events, including executive visits, team events, and positioning Purina Studios as a lighthouse within Nestle.What you'll doEvent Coordination:- Organize meetings for General Management/Purina Studios meetings/workshops.- Coordinate logistics and set up for external or internal workshops/events/seminars.- Ensure smooth reception and installation of visitors, including managing entrance, meeting room setup, WiFi access, and catering arrangements.Admin Support Role:- Manage travel arrangements (flights, trains, hotels, etc.) and expense reporting for the Digital Head and Purina Studios population.- Provide administrative support to Line Managers, including handling tickets, meeting room preparation, expenses, etc.- Maintain Outlook Calendar for the NPPE Digital & Communication Director, scheduling appointments and updating relevant distribution lists.- Assist with day-to-day administrative tasks for teams in Purina Studios Barcelona.- Ensure timely delivery of Gift Cards each month.Project Support:- Assist in coordinating and tracking cross-functional projects, ensuring deadlines are met.- Collaborate with team members to improve project efficiency.Onboarding:- Ensure proper onboarding for new team members, including organizing travel arrangements and providing necessary tools (laptop, screen, etc.).- Present company tools and rules during onboarding seminars and trainings.- Deliver Welcome Packs to new joiners on time.- Maintain accurate records, databases, and documentation.- Generate reports and summaries to support decision-making processes.Super User Responsibilities:- Act as an Ambassador for S2P Solutions.- Support the Purchase Requestor Community and provide 1st level support (questions, technical issues, escalation, etc.).- Become proficient in relevant software and systems, offering troubleshooting and support.- Provide training and guidance on system usage to team members.Site Management:- Serve as a single point of contact with NIM Facility Team to ensure the current layout aligns with Purina Studios Expansion.- Regularly check desk occupancy and coordinate ordinary and extraordinary works.- Continuously benchmark internal and external best practices to update current facilities.- Provide inputs and data to stakeholders as needed.- Coordinate procurement of office supplies and equipment, including coffee repositioning.Minimum qualifications:- At least 5 years of experience as an assistant or office manager or in a similar role.- International assistant experience is preferred.- Proficiency in effective communication, clear reporting, and confident interaction with key stakeholders.- Demonstrates ability to tackle new problems, learn new things, and develop contingency plans.- Proactively initiates and contributes to continuous improvement efforts.- Demonstrated ability to contribute positively to team spirit, culture and improved employee experience.We encourage the diversity of applicants across gender, age, ethnicity, nationality, sexual orientation, social background, religion or belief and disability.How we will proceed:You send us your CVWe contact relevant applicantsInterviewsFeedbackJob Offer communication to the FinalistFirst working day
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