DESCRIPTION
Role
The Procurement Compliance Specialist role will be responsible for the planning, management and execution of the audits & compliance activities within the Global Procurement Organization (GPO), which has recently created its internal Audits & Compliance team in order to ensure adherence to the Source to Pay (S2P) policies and processes, to reduce risk, to prevent fraud and to avoid compliance gaps from evolving into significant challenges.
The role of the Procurement Compliance Specialist will execute the GPO Audits & Compliance strategy in order to ensure that all procurement activities adhere to company policies, regulatory requirements, and industry best practices. This role involves conducting regular audits, analyzing procurement standards, identifying areas for improvement, and ensuring compliance with relevant policies, processes, laws and regulations. The specialist will work closely with procurement teams, suppliers, and other stakeholders to maintain transparency, integrity, and efficiency in the procurement process.
Key job responsibilities
Conduct regular audits of procurement activities to ensure adherence to internal policies and external regulations.
Develop and implement audits & compliance programs and procedures to mitigate risks associated with procurement standards.
Monitor procurement transactions and documentation for accuracy, completeness, and compliance with established standards.
Investigate and resolve any discrepancies or non-compliance issues identified during audits.
Work with Process & Execution team to analyze existing procurement standards, identify areas for improvement, analyze gaps & root causes, and define & implement mitigation action plans.
Recommend and implement best practices and innovative solutions to streamline procurement compliance operations and to enhance efficiency and reduce costs (compliance strategy continuous improvement).
Program manage audits and compliance activities and mitigation actions/projects (project plan, stakeholder management, project coordination, definition of KPIs, change management to ensure strong adoption of corrective actions, progress reporting, etc.).
Provide training and guidance to procurement teams on compliance requirements, policies, and procedures.
Act as a subject matter expert on procurement regulations and compliance matters.
Support the development and maintenance of procurement-related documentation and training materials.
Partner with the procurement technology team to support innovation, automation and transformation of procurement audit and compliance operations, delivery and expansion.
Prepare detailed audit reports and compliance assessments, highlighting findings, risks, and recommendations.
Maintain accurate records of audit activities, findings, and corrective actions taken.
Ensure timely reporting of audit results to senior management and other relevant stakeholders.
BASIC QUALIFICATIONS
Bachelor's degree.
Knowledge of Excel (Pivot Tables, VLookUps) at an advanced level and SQL.
Experience in program or project management.
Experience working cross functionally with tech and non-tech teams.
Experience in defining and implementing process improvement initiatives using data and metrics.
Experience in supply chain.
Experience defining program requirements and using data and metrics to determine improvements.
Experience in Audits & Compliance.
PREFERRED QUALIFICATIONS
Experience in driving end to end delivery, and communicating results to senior leadership.
Experience leading process improvements.
Experience in stakeholder management, dealing with multiple stakeholders at varied levels of the organization.
Experience building processes, project management, and schedules.
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