The Mission: The Receptionist's mission is to ensure that Worldsensing's reception in Barcelona runs smoothly and efficiently:Providing effective administrative and logistical support to all members of the teamProjecting an impression of friendliness, professionalism, efficiency and quality to external visitors and callersResponsibilities:Reception of visits and phone calls:Receive all visits in person in the office with minimal wait time and maximum courtesyProviding hospitality to all meeting guests, providing refreshments and any required supportKeep track of visitsBe responsible for answering phone callsReceive the company's messaging and parcels as well as making shipments when necessaryAdministrative support:Managing filing systems for all departments, ensuring that all key documents are correctly stored and indexedOrganizing annual medical visits for all colleagues in SpainOrganizing quarter meetings with the CEO and the new joinersBeing in charge of buying and sending presents to colleagues who get married or have a child as well as Christmas lots and sending them by post when neededGeneral secretarial support:Supervising usage of meeting rooms and resolving booking conflictsCompetencies:Efficient and organizedGood teammateCreativeCalm under pressureFlexibleCommitted to the organizationGreat at communicationCustomer orientedSelf-confidentSelf-controlledRequirements:Skills:High level of English, spoken and writtenFluent in Spanish, spoken and writtenIdeally fluent in CatalanCommunication Skills: will be collaborating with team members, management, suppliers and customers. Need to be able to listen and communicate effectivelyAttention to Detail: From picking up the phone, to booking a slot in the CEO's agenda, it is crucial to make sure every detail is rightExperience:At least 2 years in a similar job, ideally in a young, fast-growing companyEducation:Although experience is the main criterion for selection, a relevant degree will be a plusBenefits:Schedule: from Monday to Friday from 9h00 to 13h00 (part-time)Great work environment: we are a passionate, tight-knit team hailing from 20+ countriesWe are a family-friendly company and support a healthy work-life balance, we're outcome orientedWe like grabbing lunch or a drink together, and coming together for fun events organized by Worldsensing (COVID-permitting)We love to learn and we love to share so you will actively participate in our knowledge sharing initiatives or transversal committees (communities, show and tell, etc.)You can expect a competitive compensation packageOpportunity to work for a global IoT player which has been labeled as one of the organizations actively shaping and pioneering the Industrial InternetAt Worldsensing, we're committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We strive to be a more equal opportunity workplace.
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