The Accounts Receivable Specialist will be responsible for supporting the AR Manager with customer accounts to ensure payments are received on time, generate customer invoices, and resolve billing and payment errors. The AR Specialist is also expected to work very closely with AP team members to ensure required information to invoice customers is indexed on time by the AP team.Accounts Receivable Coordinator Responsibilities:Set Up New Accounts: Accounts receivable coordinators assist with creating new customer accounts. This includes running credit checks on applicants, setting up terms for billing, and choosing a credit limit. They also record new customer information in the company's accounting system.Handle Invoices and Statements: Create accurate invoices for customers by auditing freight rates based on the contractual price list, ensuring proof of delivery and customers' accessorial charges approvals are properly attached. Send statements on a scheduled basis to inform customers of what they owe and receive payments on time. These statements can also serve as documentation for reconciling accounts.Upload or Create Customer Invoices: Use various third-party TMS and self-learn how to use the various TMS to pull reports pertaining to approved/rejected invoices and payment status/remittance.Process Payments and Resolve Billing Issues: When customers do not pay their invoices on time, accounts receivable coordinators assist in the collections process by coordinating with management and collection agencies as needed. They are also responsible for addressing customer inquiries regarding their charges and providing revised invoices when applicable.Accounts Receivable Coordinator Skills and Qualifications:Familiarity with general accounting principles: Accounts Receivable Coordinators have a working knowledge of the accounting cycle and steps needed to enter transactions, create reports, make invoices and statements, and reconcile accounts regularly.Proficiency with accounts receivable processes: They understand the steps for setting up new accounts, entering payments, handling billing issues, and following up to collect on overdue accounts.Data entry using computer software: Requires typing skills and a high level of accuracy to enter transactions, generate documents, and update customer information.Attention to detail: A small error in a customer's account can cause incorrect invoices or failed payments. Accounts receivable coordinators need an eye for detail to both prevent errors when recording data and to uncover errors when they do occur.Excel Suite: Microsoft Excel knowledge is an asset.Reference ID: Accounts Receivable SpecialistJob Types: Full-time, PermanentSalary: $40,000 - $50,000 per yearBenefits:Dental careExtended health careLife insuranceOn-site parkingSchedule: 8 hour shift, Day shift, Monday to FridayAbility to commute/relocate: Guelph, ON: reliably commute or plan to relocate before starting work (required)
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