ATA Insights is a dynamic start-up based in Madrid.
We provide marketing and communications, market intelligence, and events services for the renewable energy industry.
We are a small but VERY international team, working in many countries around the world.
You will be supporting a logistics manager looking after a team of conference organisers who produce events all over the world.
They'll take care of the agenda, speakers, and marketing, and you'll make sure that the venue, suppliers, and logistics are just right for each event.
So far, we have organised events in countries such as Spain, Italy, USA, Chile, Morocco, Jordan, South Africa, Ethiopia, Ghana, Kyrgyzstan, and the UAE, just to name a few.
Soon we will be launching new events in these and other markets.
In truth, we could be working anywhere in the world because we organise events both for ourselves and for clients.
Responsibilities:Venue search: Compare venues and choose the best for the event considering the budget, offering, number of attendees, and type of event.Finding suppliers and negotiate terms of service: Our events typically require a venue, accommodation for attendees, food and beverage (catering), audio-visual services (AV), interpretation, printing materials for the event, and having them shipped there and back.
Sometimes we need to organise flights, land transfers, and site visits; invitation letters for visas and other legal requirements.
You will work with conference organisers to understand the requirements of each event and then choose the best supplier in each case.Liaise with suppliers: Ensure they deliver what they are contracted to deliver on time and on budget!
This involves establishing a relationship with them and keeping a tidy database with notes to optimize our logistics over time.Maximising savings: Be savvy and pull at all the stops to ensure we pay exactly what we must to deliver each service to the satisfaction of our clients.
Look for savings and efficiencies where possible.Detail-oriented Planning: Plan for possible issues and solutions to ensure each event runs smoothly.Keep all documents in order: Maintain a physical and digital folder for each event with notes, each supplier contract, function sheets showing who is going to be where and when, and schedules.Working with suppliers on-site: On the day of each event, meet with, brief, and work with the suppliers to make sure that the event runs like clockwork.
Sometimes you may travel to the event.Working as part of a team: Collaborate closely with conference organisers to deliver the best results.Requirements:Good command of English and Spanish; additional languages, such as Italian, could be useful.Love for organizing events and logistics, with demonstrated experience in considering budgets, negotiating contracts, etc.Extraordinary attention to detail, successful negotiations, excellent record-keeping, and deliberate analysis of budgets.Ability to work from home, with readiness to spend two to three days a week in our office in Madrid, and occasional travel for work may be necessary.A can-do attitude.Our events are in the field of renewable energy (solar, energy storage, and hydrogen).
If that motivates you, that's a plus!
Job Types: Internship, Contract
Contract length: 12 months
Pay: 800.00€ - 1,500.00€ per month
Work Location: Hybrid remote in 28001 Madrid, Madrid
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