The Spanish Payroll Specialist is responsible for the entire payroll cycle. Must guarantee total compliance with local regulations in labor, social security, and tax matters.
The ideal candidate is strongly oriented towards high quality in data and results. Accurate communication with clients and the internal operations team should be performed according to internal procedures.
Key Responsibilities:
Manage all payroll activities in line with the monthly payroll calendar and submit payroll figures on a monthly basis. Ensure payrolls comply with Spanish legislation and statutory requirements. Activities involved:
Collaborate with the Operation team in the validation of payroll inputs to ensure sufficient information is provided by the client.
Ability to reconcile pre-processing reports to ensure accuracy of information prior to processing payroll. Validate the data inputs and ensure they are in line with Spanish legislation.
Research discrepancies in payroll information and/or documentation to ensure accuracy and adherence to procedures prior to processing. Validation of the payroll outputs.
Maintain payroll information, files, and records to provide up-to-date reference and audit trail for compliance.
Analyze payroll-related information to ensure accurate distribution of funds and payroll.
Support any parallel runs if testing is needed on a new requirement.
Prepare the monthly payroll reports and upload them to the CP platform.
Manage communication with Social Security (registration, terminations, amendments notifications, sick leaves, and maternity/paternity leaves) SILTRA, CONTRAT@, CERTIFIC@, DELTA SYSTEM…
Manage monthly Social Security contributions and resolve any possible issues that compromise monthly payment to social security.
Manage tax activities (monthly/quarterly withholding taxes) and submission of the tax models to the AEAT (models 111, 216, 190, 296, and 345).
Collaborate with the Implementation team to ensure that the handover of new payrolls is transferred to the In-House team successfully.
Collaborate with the Operation team in the validation of payroll requirements to ensure sufficient information is provided by the client to enable setup and configuration are completed successfully.
Attributes and Experience Required:
English and Spanish speaking is essential. English level: B2.
Expert level of knowledge of local legal requirements, statutory forms, and reporting.
Expert level in complex payrolls (BIK, flexible retribution, stock options/RSU, non-residents…).
Solid experience in payroll processing.
Knowledge of Wolters Kluwer A3 software would be advantageous.
International payroll experience would be beneficial.
Strong communication and collaboration skills.
Business software experience required: MS Excel, MS Word, Email Apps, Google Apps.
Team player with the ability to share information and interact positively with others.
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