About AstraZeneca
AstraZeneca is a global, innovation-driven Biopharmaceutical business that focuses on the discovery, development, and commercialisation of prescription medicines for some of the world's most serious diseases. But we're more than one of the world's leading pharmaceutical companies. At AstraZeneca, we're dedicated to being an excellent Place to Work, where you are empowered to push the boundaries of science and ignite your ambitious spirit. There's no better place to make a difference to medicine, patients, and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth, and development.
About the role
The EDO Operational Excellence Coordinator supports the performance of the EDO organization operational activities, working closely with the Head of the EDO and the EDO portfolio manager. Key activities include support of financial, procurement, and HR processes enabling EDO delivery and compliance along with the facilitation of leadership operations such as meeting scheduling and facilitation along with information management.
Accountabilities
Exec Assistant support for the Head of the EDO (travel, calendar management, expenses)
Facilitation of EDO Leadership Team activities - meeting scheduling, travel support, mailing lists, broadcast coordination, recruitment
Support of EDO procurement activities: raising and tracking SoWs for the EDO, updating Service Now, support for some of the EDO license operations
Point of contact and EDO expert for enabling internal Procurement, HR, and finance systems (Service Now (project information), COUPA & P2P (procurement), Concur (Travel & Expenses), and Fieldglass (contractor management)
Support of portfolio manager in organising portfolio information and communication, especially with report generation/management (project support work)
Information management coordination for the EDO LT and organisation - file management and access control
Assist in the organisation of key events, meetings, and activities that drive the prioritisation and delivery of activities across the EDO
Administrative oversight of organisation distribution lists
Limited EDO LT calendar support
Education, Qualifications, and Experience
Essential
- 2+ years progressive experience in IT business, financial or administrative management
- Strong skills using the suite of Microsoft Office products, including Excel, PowerPoint, Teams, and Sharepoint.
Desirable
- Knowledge of Pharmaceutical business
- Understanding of data and data governance in multinational organisations
- Financial and HR processes in multinational organisations
- Project management processes
Skills and Capabilities
Crucial
- Strong customer service orientation
- Ability to work well in and across diverse, global teams and proven track record to influence others to achieve positive outcomes
Desirable
- Functions independently and as a team member (critical thinker who can deliver solutions and drive improvement)
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