We offer an opportunity you simply won't find anywhere else. In less than four years, Mileway has grown into Europe's leader in last mile logistics real estate, with a 350-plus team across more than twenty offices in ten countries. Mileway is looking for a talented Legal Admin to become part of the Mileway Legal and Compliance team to support its administrative operations. The team is mainly based in Luxembourg and responsible for Mileway's corporate secretarial activities. The team interacts with a wide range of internal and external business partners across 10 jurisdictions.
This role involves managing execution of corporate documentation, scheduling meetings, organising legalisation and apostille, and assisting with various administrative tasks to ensure the efficient operation of the department. In this role you will report to the corporate officers and ultimately to the Company Secretary.
What you'll do Arranging signing (wet ink or electronic) of various corporate documents including agreements, minutes, resolutions, forms.
Maintain and organize electronic data base up-to-date and prepare relevant reports.
Ensure proper filing of corporate documents in our documents data base.
Manage calendars, schedule meetings including convening board meetings.
Organise translation, legalisation and apostille of corporate documents.
Assist with corporate filings and order of register excerpts.
Assist with the update of companies registers including register of members and register of directors.
Liaising with various internal stakeholders including accounting, treasury and tax team.
Assist with ad-hoc queries about Legal and Compliance team activities and special projects.
Assist and support global projects including new system implementations and process enhancements.
What you'll bring You must have a Bachelor degree or higher in the business-related field (e.g. Finance, Economics, or equivalent).
Relevant administrative experience preferably in a legal environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication skills in English (both written and verbal).
Ability to manage multiple tasks and prioritize effectively.
Strong organizational skills with attention to detail.
A dynamic, highly motivated, and friendly attitude.
What we offer you This is a great opportunity to learn about many aspects of Mileway business and operations as we grow and develop in a fast-paced environment. You will join a dynamic organization with opportunities for professional growth and advancement within the real estate investment field. Contributor to the success of a leading real estate firm in Europe, playing a vital role in enhancing its financial operations and investment strategies. Work in a collaborative and supportive team environment that values innovation, diversity and inclusivity.
Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together.
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