Fully remote role in California, SoCal preferred - Only candidates who live in the Los Angeles or Orange County areas will be considered.
POSITION SUMMARY: This position is close to a COO Level but for a small growing firm. The Law Firm Administrator serves as a pivotal member of the Firms leadership team, driving the strategic vision and operational efficiency of the non-legal side of the business. Reporting directly to the Principal/CEO, this role is responsible for overseeing all administrative functions, ensuring the seamless execution of day-to-day operations, and fostering a positive, high-performing work environment. With a strong focus on strategic planning and execution, this individual partners closely with senior leadership to develop and implement initiatives that support the firm's growth and long-term success.
WHAT YOU'LL DO (Essential Functions): Leadership and Strategic Planning: Foster a culture built on company values. Supervise and lead a team of non-Attorney staff including recruitment, onboarding, scheduling, training, development, evaluation, performance management, and termination. Provide coaching, direction, mentorship, and leadership to achieve company and client goals. Act as a company ambassador and represent Cha Law Ethics integrous and professionally. Partner with the CEO and leadership team to define, implement, and monitor strategic initiatives that align with the firm's growth and operation goals. Act as a strategic advisor and thought partner, contributing to long-term planning and decision-making. Lead the design and execution of organizational change initiatives to ensure seamless integration and adoption of new processes, technologies, and systems across all non-legal functions. Act as a liaison between departments, ensuring alignment of business objectives, enhancing communication, and streamlining workflows across the firm. Collaborate with the CFO to provide strategic financial oversight, including budget forecasting, cost-benefit analysis, and driving financial performance to meet or exceed goals. Operations: Lead the optimization of firm-wide operations, creating and implementing scalable systems and processes that drive efficiency, reduce costs, and improve overall performance. Develop and oversee firm-wide risk management and compliance strategies, ensuring all operations adhere to legal and regulatory requirements. Spearhead the firm's technology strategy, driving innovation and ensuring. Manage day-to-day operations of administration of the firm, including but not limited to workflow management, oversight of all aspects of supporting the completion of case/matters, insurance policies, document and data management, virtual facility management, and general business operations requirements. Coordinate and assist in the refinement of trust/retainer management and billing procedures.
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