We are looking for a People Experience Coordinator for our fast-growing global team!
The People Experience Coordinator will ensure that the Barcelona office meets and exceeds the needs of the Benevity-ites who work there and in other locations, including events and programs that enrich their experience, while acting as Executive Assistant to the President of Benevity International.
Your role scope will be split 40% People Experience tasks, 30% Executive Assistant, and 30% Office Management support.
Key Responsibilities You'll work on:40% People Experience: Work with other People Leaders to ensure Benevity-ites have a positive, inclusive, safe, and healthy place to work.
Develop, promote, and execute programming which enhances the people experience (Benevity-wide events, celebrations, group/virtual volunteering).
Organize events for the Barcelona, Swiss, and UK teams.
Plan virtual and in-office events to build culture, connection, and community.
Be an advocate for the team's emotional wellbeing and mental health through Wellness Committee initiatives.
Support senior leadership in fostering a rich culture (coordinate and co-facilitate meetings and team building).
Onboard new Benevity-ites to the Barcelona office and those working remotely (desk setup, office tour arrangements, and team introductions).
Create opportunities of 'surprise and delight' for Benevity-ites (celebratory gifts and performance recognition).
Assist the People team in setting up new hires to work in-office and ensuring they feel welcomed.
Lead office communication channels to ensure the team is informed.
Work closely with the global People team on culture initiatives and other people-led experiences.30% Office Management: Maintain a first-class office experience (safe, secure, clean, and fully stocked).
Daily office management (access control, expense reporting, reconciliation, and deliveries).
Ensure floor and main boardroom are tidy and presentable.
Support catering orders and directions for meetings as required.
Develop strong relationships with property managers, vendors, and maintenance service providers.
Support departure conversations and asset returns (voluntary/involuntary).
Provide cross-collaborative support to the Places team and insight into other office locations.
Facilitate team building and workshops (lean tools, DIBs support).30% Executive Assistant to President of Benevity International: Meeting organization and coordination, presentation creation, meeting notes, and agenda.
Manage travel & expenses.
Organize events, including team meetings, conferences, and webinars.
Maintain a high level of discretion in handling confidential information.Benefits: You will be part of a young and motivated group of professionals who are passionate about making a difference in the world.
We offer a challenging and motivating role with the possibility of taking more responsibilities as the company evolves.
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