Job Description About This Role This position is responsible for creating and keeping an optimal office environment, ensuring high levels of organization, coordination, communication, sustainability, and safety. Office facilities management from a financial and organizational perspective; mobility strategy and car fleet management, management of employee's social benefits.
What You'll Do Office ManagementFacilities management, being responsible for duties including maintenance, supplies, equipment, errands, stationery, and equipment.Suppliers management, budget, and invoicing.Active search of improvements in our work environment to reflect company values & adaptation to reduce the impact to the company that may arise from an incident or disruption to normal operations.Reception management including outsourcing service.Health and Safety coordination with Prevention Risk Partner and HR.Ensure update and compliance with the Office Emergency Plan.Assist in employees' onboarding and offboarding processes.Mobility StrategyCar Fleet Management: Leasing company management, negotiation with car brands to keep fleet updated and competitive, daily fleet management, fuel monitorization and invoicing, addressing employees queries and needs.Social BenefitsManagement of social benefits such as life insurance, health insurance, ticket restaurant, transport card, allowances, liaising with HR and external vendors.For this purpose, provides external vendors with ongoing updates of hires, changes, and terminations.Monthly reports social benefits information to include in payroll.Flexible Compensation plan management in coordination with HR.Qualifications Who you are You are a highly motivated and proactive individual with a strong sense of initiative and hands-on approach. You hold excellent interpersonal and communication skills, coupled with the ability to build strong relationships, making you an effective team player and negotiator. Finally, you are well-organized and thrive in collaborative environments, consistently contributing to team success.
Required Skills Bachelor's degree, additional qualification as an administrative assistant will be a plus.Good level of English.Strong customer focus.Attention to detail and problem-solving skills.Analytical skills.Budgeting skills.Windows office tools good command (Outlook, Excel).Ethical and transparent approach, adherence to internal and external regulations and SOPs.Additional Information Why Biogen? We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills.
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