Kbi028 - Executive Assistant - Project Management

We have high ambitions to deliver a new IT strategy over the next 3 years, and in order to support the changes this activity will bring, we require support to coordinate project and programme activity.ScopeThe role will support the IT Leadership Team to ensure the smooth delivery of projects through newly implemented governance and demand management processes, and ensure projects' financials and risks are tracked and reported.The role will also support the CIO with administrative duties such as event management and travel arrangements where required.RESPONSIBILITIESInvoice tracking and seeking approvalFinancial reporting of month-end actual vs planned spendArranging large scale meetings/eventsMaintaining organisation charts and coordinating recruitment activities with resource suppliersCoordinating service reviews with suppliersProduction of slide decks for various stakeholder audiencesEnsuring the programme risk and issue log is kept up to dateSupporting project managers through a newly defined Gate process, ensuring project templates are kept up to date and available in a shared locationCoordinating the demand management process for the Group Delivery Director for future changesCreating Word/PowerPoint templates for project managersMaintenance of leave/resource availability for projectsESSENTIAL EDUCATION, QUALIFICATIONS AND SKILLSExperience of coordinating financial processes and invoice managementDemonstrable experience within PMOsSolid understanding of Project Management techniques and methodologiesGood communication and presentation skillsData analysis and production of management informationDiary managementResource trackingOral communication skillsHands-onProblem analysis & solvingActivity coordinationAdaptabilityTeam interactionLearning skillsLanguage skillsEnglish Fluent; Spanish, French or any other European language, a plus.#J-18808-Ljbffr