We have high ambitions to deliver a new IT strategy over the next 3 years, and in order to support the changes this activity will bring, we require support to coordinate project and programme activity.
Scope
The role will support the IT Leadership Team to ensure the smooth delivery of projects through newly implemented governance and demand management processes, and ensure projects' financials and risks are tracked and reported.
The role will also support the CIO with administrative duties such as event management and travel arrangements where required.
RESPONSIBILITIES
Invoice tracking and seeking approval
Financial reporting of month-end actual vs planned spend
Arranging large scale meetings/events
Maintaining organisation charts and coordinating recruitment activities with resource suppliers
Coordinating service reviews with suppliers
Production of slide decks for various stakeholder audiences
Ensuring the programme risk and issue log is kept up to date
Supporting project managers through a newly defined Gate process, ensuring project templates are kept up to date and available in a shared location
Coordinating the demand management process for the Group Delivery Director for future changes
Creating Word/PowerPoint templates for project managers
Maintenance of leave/resource availability for projects
ESSENTIAL EDUCATION, QUALIFICATIONS AND SKILLS
Experience of coordinating financial processes and invoice management
Demonstrable experience within PMOs
Solid understanding of Project Management techniques and methodologies
Good communication and presentation skills
Data analysis and production of management information
Diary management
Resource tracking
Oral communication skills
Hands-on
Problem analysis & solving
Activity coordination
Adaptability
Team interaction
Learning skills
Language skills
English Fluent; Spanish, French or any other European language, a plus.
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