Jya-526 Project Administration & Logistic

You will be responsible for the main project and financial administrative tasks and activities of the project execution.Responsibilities:Creating and archiving the required documentation linked to the sales order in the project folder adequately when required.Submitting to the customer a satisfaction survey upon project closure following the instructions of the Project Manager.On-time invoicing in the system of project milestones following the instructions of the Project Manager.Submitting invoices to the customer following contractual instructions (email or platform management), including required documentation.Requesting bonds from the finance department and managing with the customer.Managing letters of credit with customers and the finance department.Confirming to finance release for revenue recognition, whenever internal rules for recognition are fulfilled.Managing the logistics from material availability until delivery according to contractual agreements with the customer and warehouse.Preparing the shipment documentation and distribution to internal and external stakeholders.Contracting forwarding companies for shipment of finished materials according to agreed Incoterms.Direct communication with freight forwarders, customs agents, customers, and suppliers.Ensuring policies and procedures are followed in accordance with requirements.Supporting the Project Manager during the project lifecycle.Proposing at any time any possible improvement in the optimization of the internal procedures of the department.Any other function assigned to him by his Line Manager within his area of responsibility.Minimum Requirements:Ideally graduated in Business Administration, International Trade, or related fields, but other studies will be considered as well (FPII).Previous experience of 3 years in a similar position, ideally in the industrial sector.Ability to work in a team and in international environments.Good level of English is important for this position (B2).Advanced proficiency in Microsoft Office suite: Word, Excel, PowerPoint, etc.Ideally with experience using SAP.Resident in Vitoria or nearby areas.#J-18808-Ljbffr