Medical Department Assistant
Position Purpose The role of assistant is responsible for the administrative tasks to carry out the activities led by the medical department. In addition, this role provides office support activities for supervisors and medical departments to facilitate an efficient operation of the medical organization according to the procedures established by the company.
Major Tasks and Responsibilities of Position Be an active member of the assistant administrative team responsible for the administrative support to medical activities following the Bayer procedures and local regulations.
Execute operational tasks to conduct scientific events led by the medical department.
Responsible for the administrative contract process in medical activities.
Coordinate among departments and cooperate with other colleagues to support the administrative department's needs.
Upload and oversee the content factory approval process for medical materials.
Responsible for administrative tasks to manage external providers.
Provide administrative support to schedule and coordinate meetings, appointments, and logistic arrangements.
Resolve administrative problems and inquiries.
Coordinate maintenance of office equipment.
Support budget control in the different medical departments.
Maintain detailed knowledge of the activities, departments, and people of the organization.
Oversee the invoicing process for medical activities.
Keep updated knowledge and guidance on administrative procedures for medical members.
Be a back-up for another assistant when needed.
Responsible for the archiving of all administrative documentation.
Provide administrative support for inspection readiness.
Value Added to the Success of the Company To guarantee that all administrative procedures related to medical activities are conducted following the standards of the company and local regulations.
Qualifications Working experience in administrative and business support for large teams and managerial positions.
Strong communication and coordination skills.
Extensive computer skills and knowledge of relevant software.
Experience in digital tools for administrative tasks.
Knowledge of clerical and administrative procedures and systems.
Good interpersonal skills.
Ability to gather and monitor information and think result-oriented.
Experience in teamwork.
Complexity management.
Intermediate English level.
Application Period 15 days
Reference Code 658721
Division Pharmaceuticals
Location Spain : Cataluña : Barcelona
Functional Area General Administration & Corporate Services
Position Grade Unknown
Employment Type Regular
Work Time Regular
Contact Us Address: Av. Baix Llobregat, 3, 08970 Sant Joan Despí, Barcelona, Espanya
Telephone: +34 93 495 69 99
E-Mail:
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