Position summary:We are currently looking for a dedicated and committed Human Resources Assistant to join our global HR Team and to provide local administrative support principally to our offices in Spain.This is an opportunity to join a dynamic company comprised of leading professionals who work in an inclusive, multicultural environment.
You will be given the chance to gain experience across multiple areas within the Human Resources field in a highly reputable, fast-growing company.
Position responsibilities: Provide administrative support to the department's daily Human Resources operations and handle general office duties such as organizing files, drafting letters, etc.Be responsible for beginning to end on-boarding process for new joiners or re-hires (employees and interns), including preparing or requesting employment contracts and other necessary documentsConduct new hires Orientation SessionsRespond to basic Recruitment queries about employment conditions, salary structure, and eligibility to workRespond to New Hires queries about employment conditions and provide support in onboarding related questionsResponsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)Absences and leaves: answer related queries; administer employees' leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner Responsible for Contract Renewals and Changes Learn and assist with maternity, parental and paternity leave processes Ensure that the HRIS system (Workday) and other databases and trackers are up to date at all times, prepare reports when neededManage the HR inbox and act as the first point of contact to employees writing with queries Provide support and assistance in general HR projects and initiativesComplete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisorEssential skills and experience required: Bachelor's degree or equivalentProfessional working proficiency with strong written and verbal communication skills in both Spanish and EnglishPrevious experience in an Administrative or Customer Service roleGreat organizational skills and attention to detailAbility to prioritize and work with tight deadlines to produce high quality and volume at a fast pacePositive attitude and ability to maintain professionalism at all timesGood knowledge of MS OfficeDesired skills and experience:Professional working proficiency of additional languagesPrior experience working with HRIS software (Workday)TransPerfect and its companies provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law.
We celebrate diversity as one of our core values and we have a clear goal: to be an inclusive workplace where a diverse mix of talented people want to come, stay and do their best work.
Together with passionate, creative and collaborative colleagues, we are working to ensure accessibility is for everyone.