ESSP, a dynamic French company open to the world, is looking for a HR Assistant for a Permanent - Full-time Contract in Madrid.
We work with highly skilled teams and our employees come from different backgrounds and disciplines, from aeronautics to aerospace, engineering to telecommunications.
This diversity allows the company great flexibility to adapt to new needs and challenges.
We are eager to provide the best quality services through safe and efficient operations and management systems.We are expanding and always looking for new talents.
If you are rigorous and organized with a good level of English and proficiency in Human Resources administrative management and payroll with 4 years of experience in this domain, then this position is for you!By joining us, you will contribute to the management of the company's HR topics by providing support to the HR team for activities related to the administrative management of the company's personnel, in compliance with applicable legal and regulatory provisions.Your main responsibilities/activities will be:HR Management:Manage personnel files (hiring/departure, medical check-ups, health insurance, etc.
)Follow-up of administrative files and agreements/contracts with schoolsManage the welcome process for newcomers and its updatesMonitor working time, absences and associated reportingUpdate of personnel filesMake sure statutory obligations, company and labour agreements are appliedPayroll:Calculate variable items (bonuses, tickets restaurants, etc.
)Provide and control variables items with ESSP Legal Representative in Spain (absences control, variables items, social security allowance; life insurance, saving plan contribution etc.
)Ensure consistency between the absence management tool and timesheetsControl payslips and final settlementsTraining:Organize training actions; administrative follow-up of training files (registrations, agreements, attendance, training evaluation follow-up, etc.
)Interface with training organizationsEnsure the financial monitoring of the training planUpdate training catalogueRecruitment:Manage interface with local agencies and contribute to development of partnershipsOthers:Produce and monitor the monthly reporting tablesPrepare necessary presentations for the activity follow-upUpdate the company's Intranet with HR information/communicationsMay provide support for Health Safety actionsProvide support to various HR development projects and department activitiesPROFILEGeneric Skills:Discretion and ability to keep information confidentialInterpersonal skillsStrong analytical and summarising abilitiesHigh level of English (B2) - CECRLHigh level of Spanish (C1-C2) - CECRLAvailable and ready to listenRigour and organizationSpecific Skills:Good knowledge of labor lawGood knowledge of payroll regulationsGood MS Office suite skillsFrench would be a plusJob Requirements:Minimum attendance required during payroll periodsAvailable for occasional travels, especially to ToulouseHR Administration diploma (2 years of higher education)ESSP is committed to cultural diversity, gender equality and the employment of disabled workers.Job Types:Full-time, PermanentEducation:High school or equivalent (required)Experience:Payroll: 4 years (required)Language:English (required)Work Location:Hybrid remote in 28850 Torrejón de Ardoz, Madrid #J-18808-Ljbffr