.Genesy AI is a dynamic and innovative B2B SaaS company, leveraging the power of AI and data to empower outbound sales teams.
Our solutions optimize and automate the top of the sales funnel with well-enriched and targeted B2B databases and AI-driven outreach campaigns.
With a team size of 11 to 50 employees, we are committed to excellence and customer satisfaction, fostering a culture of collaboration, innovation, and continuous learning.Position: Head of Administration Location: SpainWork Mode: HybridContract Type: Full-timeRole Overview We are seeking a highly skilled and experienced Head of Administration to join our team.
This pivotal role involves managing the comprehensive administrative functions of the company, including accounting, legal compliance, human resources, billing, payments, and investor reporting.
The ideal candidate will have a strong background in administration, with a keen eye for detail and exceptional organizational skills.Key Responsibilities Administration and Accounting Management:Collect and organize invoices on a monthly basis for processing.Manage accounting activities in collaboration with our accounting manager.Ensure positive balances in Cobee accounts.Manage balances in other bank accounts, including Social Security payments through Ibercaja.Payroll and Labor Management:Coordinate employee registrations and terminations with our labor management provider.Handle monthly payroll payments accurately and punctually for all employees.Office Management:Coordinate office equipment needs for current and new employees.Organize and oversee corporate events and team-building activities.Facilitate employee onboarding to ensure a smooth integration process for new hires.Legal and Compliance:Manage client contracts in collaboration with our legal advisor.Oversee compliance with legal and regulatory certifications (such as ISO200071, patents, etc.
).Support legal and financial projects, such as investment rounds and due diligence processes.Finance and Planning:Update financial data in the Business Plan (BP) and forecasts (FP&A), including costs, headcount, and revenue, to optimize strategic planning.Required Qualifications Experience: 3 to 5 years of experience in a similar administrative role, preferably within the technology or SaaS industry.Languages: Proficiency in English and Spanish at a B2 level is required.Technical Skills:Strong accounting skills with a deep understanding of financial principles.Expertise in legal compliance and regulatory frameworks.Soft Skills:Exceptional attention to detail, ensuring accuracy in all administrative tasks.Excellent organizational skills, with the ability to manage multiple priorities and deadlines effectively.Company Values At Genesy AI, our values are the cornerstone of our operations:Customer-Obsessed: We prioritize our customers' needs, ensuring they guide our actions from product development to sales