Global Product Organization Executive Assistant Description: We are looking for an Executive Assistant who will act as the point of contact among executives, employees, clients, and other external partners, managing information flow in a timely and accurate manner.
Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports.
To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities: Act as point of contact among executives, employees, clients, and other external partners.Manage information flow in a timely and accurate manner.Manage executives' calendars and set up meetings.Make travel and accommodation arrangements.Track expenses and prepare weekly, monthly, and quarterly reports.Act as office manager by keeping up with office supply inventory.Format information for internal and external communication – memos, emails, presentations, reports.Assist with special projects and initiatives, providing research, analysis, and administrative support as needed.Handle sensitive information with the utmost discretion and maintain strict confidentiality.Prepare meeting minutes. Requirements: Proactive and self-motivated with a strong sense of initiative.Detail-oriented and able to work under pressure.Adaptable to changing priorities and environments.Experience in a fast-paced corporate setting.Education: Bachelor's degree in Business Administration or a related field preferred.Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.Excellent MS Office knowledge.Excellent organizational and time management skills.Discretion and confidentiality.External verbal and written communication skills.Fluent in English. Job: Administration
Schedule: Full time
Shift: No shift premium (Spain)
Equal Opportunity Employer (EEO): HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation, or any other characteristic protected by applicable national, federal, state, and local law(s).
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