Description
ISP l Financial Controller - Portugal Role Profile
Purpose of Role
The ISP Financial Controller - Portugal position reports into the Regional Finance Director, Iberia. The individual is responsible for ensuring all financial and tax information is controlled and accurately reported, in accordance with strict deadlines, to satisfy all internal and external reporting requirements for all legal entities in Portugal.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
Key Responsibilities
Month Close and Statutory Reporting
Coordinate the monthly close process, for all schools in Portugal, ensuring reporting deadlines are met, in accordance with the ISP Group requirements.
Review and control to ensure financial transactions are recorded accurately in the ISP Group transactional and consolidation system Netsuite, in accordance with IFRS reporting standards.
Produce timely financial statements, P&L, Balance sheet and cash flows, in a statutory format, including regular reconciliation to internal management reporting and local accounts.
Conduct semiannual reviews of balance sheet movements, providing useful explanations for significant variances.
Review intercompany and intracompany balances, to ensure full counterparty elimination on regional and group consolidation.
Financial Control and Compliance
Establish and maintain an adequate internal control and compliance environment to ensure external and internal reporting is free of material misstatement.
Conduct and coordinate quarterly reviews of balance sheet reconciliations and movements, providing useful explanations for significant variances.
Establish, report and maintain strong control around credit collections for the schools.
Be the first point of contact with ISP Group and local auditors and coordinate the completion of prepared information for the Year end audits for the ISP Group and for the local accounts.
Ensuring that there is a clearly documented reconciliation of statutory accounts to management accounts for EBITDA and retained profit.
Monitor and follow up on external audit issues and implement recommended improvements.
Ensure accounting treatment is consistent and aligned with Group accounting policies. Where there are local differences, maintain a reconciliation of locally reported figures to Group reported.
Ensure all external statutory, financial and tax filings are made in accordance with required deadlines.
Ensure that internal audits are fulfilled with the required deadlines.
Ensuring that all payments to suppliers and the payroll have been properly reviewed, posted correctly and executed in line with the group authorization limits.
Ensuring that group authorization limits are always followed.
Ensuring that there is adequate segregation of duty controls in place to prevent fraud.
Ensuring that all legal documents are properly fulfilled, signed and archived.
Cash Flow, Debtors and Capex
Responsible for ensuring that local cash management is optimised.
Record and report local bank balances regularly.
Cash pooling is in place where possible.
Prepare an annual cash flow budget and maintain monthly cash flows, comparing and explaining significant monthly variances.
Review and control the debtors reports under the Group requirements and report monthly.
Review and control to ensure that the process of debtors collections are aligned with the debtors policy of the Group.
Ensure Capex expenditure is recorded correctly in the Fixed Asset Module of Netsuite.
Tax
Ensuring that the Portuguese companies comply with tax regulations (SII reporting, payments of tax, statutory returns etc).
Prepare the calculations of Corporation Tax (annual and payments in advance).
Ensuring that the Portuguese companies comply with all non-tax statutory requirements (company secretarial etc).
Work with Region tax on group tax matters such as transfer pricing and to ensure that the tax profile of the Portuguese companies are optimised.
Ensure the policy, procedures and practices relating to taxation comply fully with all legal and regulatory requirements and codes of practice/conduct.
Liaising with Region and external tax advisors as appropriate.
Maintain a good technical knowledge of relevant tax policies and processes.
Systems
Assist in the implementation, administration and full adoption of the ISP core accounting platform, Netsuite, and supporting other key ISP core system implementations such as the ISAMs Billing module.
Organise and coordinate training when required.
Provide feedback, suggestions and input from the Portuguese schools, to help develop the systems and facilitate efficient and consistent finance processes and reporting across the region.
Integration
Working closely with the Onboarding Manager of Iberia Region to ensure that acquired schools are integrated into ISP processes and ISP reporting in a timely manner.
Implementing ISP's accounting policies and other group policies.
Assist in gathering sufficient information to support calculations and accounting entries for Group acquisition accounting for new acquisitions in Portugal.
Team Leadership
A key finance representative for ISP in the Portugal Schools.
Develop a partnering approach with the school teams, providing guidance, training and technical accounting and advisory support.
Ensure that finance control capability in the Portugal schools is continually improved.
Ensure that the Finance Managers, in the schools, are trained on all areas of their responsibilities and fully understand and are capable to perform their roles.
Ensure that the Finance Managers have clear objectives and goals and are regularly appraised in line with Group policy.
Qualifications and Experience
Fluency in English and Portuguese is essential. Spanish would be advantageous.
Regional Office is based in Madrid.
Occasional travel within Spain and Portugal may be required.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years' employment history.
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