Company DescriptionInstron is a global organization that designs, manufactures, sells and services materials testing applications and its leadership in the marketplace is continually expanding. You will find that our established strength, commitment to our core values and team focus provides an engaging work environment and offers exceptional opportunities for personal and career development.Responsible for the full range of accounting and office management activities for Instron Spain. This will include the preparation of accounts under Spanish GAAP for this division and assistance with the local tax and statutory requirements for the legal entity. They will also ensure that all local and corporate policy requirements are met.They will provide key financial and admin support to the local Sales and Service functions and interact successfully with UK and US based management as required.This role has one Assistant Accountant as a direct report.Job Description1. Maintenance of General Ledger to Trial Balance:All inherent bookkeeping activities, including but not limited to: Accounts PayableProcessing of local supplier invoices and Intercompany Purchases, including disbursementsReconciliation of Agents' CommissionsQuarterly processing of intercompany RoyaltiesAccounts ReceivableEntry of invoices in both local accounting systems and the Government portal. Electronic invoicing for Public Entities as requiredBad debt management, including credit collection of past due receivablesIntercompany invoicing as requiredMonthly Reporting Preparation of the monthly reporting package, including accruals, prepayments and month-end journals for EU based HQ.Monthly FRIDA reporting of Actuals and Selected Data, with Balance Sheet submissions on a quarterly basis.Monthly Intercompany Inventory ReportMonthly Conversion Costs ReportMaintenance of Service Parts InventoryReconcile monthly Shipments report and analyze variances to expected marginsOther Reporting and Tax Annual Statutory accounts including reconciliation to management accounts and FRIDA Bridge.Preparation of Audit information (Internal and External).Assist with local tax returns, including VAT, and related paymentsIntrastat submissionsMaintain up to date Tax Clearance CertificatesPlanning / forecasting, including related FRIDA submissions.Reports for Country Controller (Suppliers and Tax Information or any required information)Information reports of Plastic Tax, Envelopes tax and CBAMCash and BanksRegular bank reconciliationsTender submissions and Bank Guarantee preparationFixed AssetMaintenance of Fixed Asset Register and physical checksCapex preparation and conservation according to ITW policyPayroll & Benefits AdministrationWeekly processing of employee expenses using Concur and administration of company credit card scheme.Monthly Payroll processing via bureauQuarterly salary submission for Life InsuranceManagement of company car lease programmeMaintain worked hours records by employeeControl of staff advanced paymentsMaintain Working Control SystemMaintain annual medical certificatesMobile phones management and SIMs and control of their spendAny other ad-hoc HR requirementsMonthly meetings with HR representatives for ITW España, to align Equality program, LGTBIQ+ and other reports.Provide for the annual report of employees current data (salary, studies, schedule, etc…) for the Country controller.2. Office Management and General Administration to include:Management and negotiations of utilities contractsMaintenance of the office facility including arranging for any repairs as necessaryEnsure office IT systems working correctly and liaise with Instron IT when requiredControl of GDPR as Data Protection OfficerPreparation and Maintenance of the Model of Detection and Prevention of Crime in Spain. (Yearly)Any other activities inherent to the responsibilities of an Officer ManagerQualificationsEducated to degree standard or equivalent in Business and Finance - PreferableOther Finance related qualifications would be desirableKEY COMPETENCIESThe ability to work in an international context, understanding the requirements of both local Spanish and wider corporate compliance requirements.A willingness to work with a variety of stakeholders, successfully managing their expectations and requirements.Experience of working under both Spanish and US GAAP environments.An ability to work independently.Fluency in both spoken and written EnglishAble to prioritise and multi-taskStrong team playerDetail oriented with keen eye for improvementExcellent communication skills; verbal and writtenFlexible, resilient and demonstration of a positive, 'can do' attitudeChampion of the Instron and ITW cultureStrong interpersonal skills and confidence to work at various levels of the organisationAdditional InformationTravel may be required to our European offices on an ad-hoc basis.This is an opportunity to join a successful team where you can make a significant impact. Enjoy a competitive compensation and benefits package.To apply, please submit your CV with a covering letter (both in English) stating your interest and suitability for the role.Instron is an equal opportunities employer.
