RecruitGibraltar are currently helping our client who is a leading insurance company with a global footprint, who has a great opportunity for a Company Secretary to join this high performance team. The group has nearly 230 employees, is moving into an expansion phase, is progressive and ambitious, has a policy of promoting from within and has a dedication to professional training and progression.
What will you do as a Company Secretary?
• Act as Company Secretary to the European subsidiary Boards, and their Committees.
• Be responsible for the complete management and delivery of quality corporate administrative services to all European entities.
• Maintain the Combined Registers and Minute books for each company.
• Ensure proper custody and use of the Company Seal and Seal Register of the company and its subsidiaries.
• Respond to requests for changes to the constitutional documents for each company. Notify relevant registrars and regulatory authorities accordingly.
• Arrange for the certification of each company's constitutional documents and minutes as required.
• Ensure the corporate records of each company are current, the company is in good standing and changes to the regulatory and administrative status of each company are maintained on a current basis.
• Convene Board and Shareholders meetings for each company. Prepare and circulate all explanatory materials required within agreed timelines. Ensure that related proxies are current and that there will be a quorum at such meetings.
• Attend Board and Shareholder meetings for companies as required and provide advice on corporate secretarial matters as necessary.
• Record Board and Shareholder meeting minutes and draft and circulate such minutes to the appropriate parties within agree timescales (usually 2-3 weeks).
• Be the main point of contact for the chairperson and Non-Executive Directors of all European entities.
• Coordinate the annual declarations (conflict of interest and training) for non-executive directors
• Assist with the opening and maintenance of bank accounts for each company and the execution of related documentation required by the bank.
• Maintain banking and investment mandates.
What do you know that makes you a great Company Secretary?
Previous experience in a similar Company Secretary role
University degree in a relevant discipline together with at least 3 years' corporate administration experience.
Membership in the Chartered Governance Institute (CGI) or Administrators Chartered Governance Institute (e.g., ACIS or FCIS) or Chartered Institute of Legal Executives.
Experience drafting high quality and succinct minutes of meetings.
A working knowledge of the Gibraltar and Malta Companies Acts, and statutory regulations relating to the administration of companies in Europe.
Proficient in the use of the Microsoft Office suite of applications, specifically MS Word.
Salary circa £30k based on experience with bonus and benefits package.
