Job Title : Executive Assistant to the Group CEOLocation : Marbella, HelsingborgDepartment : Executive OfficeReports to : CEOEmployment Type : Full-timeAbout UsAssist24 is a dynamic and fast-growing company at the forefront of the roadside assistance industry.
We are seeking an experienced, highly organized, and proactive Executive Assistant to support our CEO.
This is a pivotal role that requires exceptional multitasking abilities, outstanding communication skills, and the ability to handle confidential information with discretion.
You will be a critical partner to the CEO, ensuring the smooth operation of daily activities.Key ResponsibilitiesAdministrative Support : Provide comprehensive administrative support, including managing calendars, scheduling meetings, booking travel, taking notes, administrating board platform, agreement management, and preparing materials for meetings.Communication Liaison : Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, clients, board members, and employees.Meeting Coordination : Organize and coordinate meetings, prepare agendas, and take detailed minutes of meetings.
Ensure the CEO is well-prepared for all engagements.Project Management : Assist with high-level projects, tracking progress, ensuring deadlines are met, and providing updates to the CEO as needed.Information Management : Handle confidential and sensitive personal information with the utmost discretion.
Organize files, documents, and correspondence efficiently.Event Planning : Plan and execute internal and external events for the CEO, such as company meetings, executive retreats, or client dinners.Travel Coordination : Arrange all aspects of travel for the CEO, including flights, accommodation, ground transportation, and itineraries.Executive Reporting : Draft and prepare reports, presentations, and other materials for executive and board meetings.QualificationsExperience : Minimum of 3 years of experience as an Executive Assistant to C-level executives or similar roles.Education : Bachelor's degree in Business Administration, Communications, or related field is preferred.Skills :Exceptional organizational and time management skills.Strong verbal and written communication abilities.High attention to detail and accuracy.Ability to work in a fast-paced, high-pressure environment while maintaining a positive attitude.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.Attributes :Proactive and self-motivated with the ability to anticipate the CEO's needs.Ability to handle confidential information with integrity and discretion.Strong problem-solving skills and the ability to make sound decisions.Flexibility and adaptability to changing priorities and tasks.Why Join Us?Growth Opportunities : Be part of a high-performing team in a rapidly expanding organization.Dynamic Work Environment : Experience a fast-paced and exciting atmosphere where your contributions are valued.Comprehensive Benefits : We offer a competitive salary and opportunities for professional development.If you're a proactive, detail-oriented professional who thrives in a dynamic environment and is ready to support our CEO in driving success, we want to hear from you!To Apply : Please send your resume and a cover letter detailing your experience and why you're the ideal candidate for this position!#J-18808-Ljbffr