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Executive Assistant to General Manager/VP Location: Barcelona, ES
Team: Finance
Job type: Permanent
Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100 years ago, Puig is a family-owned company with a long-term commitment to our brands and stakeholders.
The OpportunityTo provide personal support and assistance to executive staff in a wide range of administrative duties.
What you'll get to doFunctions and Responsibilities:
• Schedule Management: coordinate the schedule of the VP, prioritizing functions and appointments, ensuring that meetings, deadlines presentations and other duties of the executive office are carried out seamlessly.
• Travel Management: make travel arrangements for the VP and other team members, coordinating flights, accommodations and other itinerary specifics; prepare expenses reports when needed.
• Events Organization: Support in the organization and set up of conferences and events with the management of invitation process to internal and external attendants, travel arrangements and venue selection
• Speeches and Presentations: to write and prepare draft correspondence, speeches and presentations from the executive office.
• To serve as the liaison between the VP and outside business organizations and industry associations.
• Gatekeeping: to screen phone calls, to take requests for meetings and to coordinate various aspects of interdepartmental communication as necessary. To receive and interact with incoming visitors; to liaise with internal staff at all levels
• To maintain inventory and office supplies; anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
We'd love to meet you if you haveRequirements:
• Experience: Proven experience as an executive administrative assistant or in other secretarial position; usually at least 3 years' experience providing support at a high level.
• Education: University Degree. Additional qualification as personal assistant would be considered an advantage
• Languages: English & Spanish (French is a plus)
• Competencies: Being able to maintain confidentiality and exercise discretion is essential.
Attention to detail and accuracy: must be reliable enough that VP can have the confidence that tasks will be taken care of correctly and on time. Executive assistants must also have a willingness to learn.
Communication skills: High level verbal and written communications skills
• Specific Knowledge: General Financial Knowledge is a plus.
A few things you'll love about usAn entrepreneurial, creative and welcoming work cultureA range of learning and development opportunitiesAn international company with plenty of opportunities to growA competitive compensation & benefits packagePuig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.
At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.
Puig 2024. This information is privileged, confidential and contains private information. Any reading, retention, distribution or copying of this communication by any person other than its intended recipient is prohibited.
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