Company DescriptionWhy work for Accor?We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESSJob DescriptionJob PurposeThis position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Executive Secretary works with minimum supervision and handles confidential matters professionally.Primary ResponsibilitiesAdministrative and CoordinationManage the General Manager's diary to coordinate meetings/appointments, and to ensure smooth running of such meetings.Screen/handle telephone calls, appointments, mails, and emails and take action accordingly.Take minutes at the Executive Committee Meeting.Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager.Prepare and manage correspondences with internal and external parties for General Manager's signature.Attend to requests from divisional, corporate or owners offices and facilitate accordingly.Attend to residents/patrons' special requests or complaints directed to the General Manager.Coordinate travel arrangements efficiently and prepare detailed travel files accordingly.Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations (e.g. leave application forms, travel approval forms, expense claims reports, etc.).Maintain systematic up-to-date filing and tracing systems.Maintain and update Executive Committee and Department Heads' personal files kept in the General Manager's office.Maintain and update Executive Committee and Department Heads' leave records.Maintain and update 'Manager-On-Duty' schedule.Prepare monthly financial data reports.Maintain confidentiality of sensitive matters/issues.Manage and upkeep the functionality and cleanliness of the office.Ensure adequate stock of office stationery.Maintain a high level of professionalism and project a positive image of the organization.Other ResponsibilitiesMaintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features.Be fully conversant with hotel fire & life safety/emergency procedures.Attend all briefings, meetings and trainings as assigned by management.Maintain a high standard of personal appearance and hygiene at all times.Perform other reasonable duties assigned by the Management.QualificationsKnowledge and ExperienceDiploma education.Minimum 2-3 years of secretarial experience with at least 1 year serving at the senior management level.Excellent reading, writing and oral proficiency in English language.Good working knowledge of MS Excel, Word, & PowerPoint.CompetenciesGood communication and customer contact skills.Service-oriented with an eye for details.Ability to work effectively and contribute in a team.Self-motivated and energetic.Well-presented and professionally groomed at all times.
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