.ADP is looking for an experienced Executive Assistant to provide support to our Senior leaders.The role of the Executive Assistant is to plan, organize, coordinate, and control the diaries/agendas of the senior leadership team as well as plan internal/external events and meetings. The role involves frequent interaction at all levels of the organization and will actively contribute to ADP's continuous success, by using excellent organizational and inter-personal skills. A little about ADP:We are a global leader in HR technology, offering the latest AI and machine learning-enhanced payroll, tax, HR, benefits, and much more. We believe our people make all the difference in cultivating an inclusive, down-to-earth culture that welcomes ideas, encourages innovation, and values belonging. We've received recognition as a global Best Places to Work and recipient of many prestigious awards for diversity, equity, and inclusion, including a DiversityInc Top 50 Company, Best CEO and company for women, LGBTQ+, and more. Learn more on our YouTube channel:Http://adp.Careers/DEI_Videos What you'll do: -Manage busy diaries, coordinating meetings and visits in person and online. Keeping ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner. - Extensive international travel booking - Flights, hotels, transportation, visas, itineraries. - Arranging visits for VIPs to many of our international offices - Organize conferences including guest speakers and being the key contact for suppliers. - Coordinate team meetings including Senior Leadership team building activities. - Event planning and organizing team huddles, using technology to link to offsite locations. - Working with globally based teams across multiple time zones - Being the gatekeeper and main point of contact for the Executive team. - Occasionally working out of hours when needed to cover international hours when manager is travelling. - Process expenses, raise PO's, chase invoices, resolve company credit card issues. - Setting up new companies on the system and creating onboarding plans - Ad-hoc support where needed -- including travel visas, staff gifts, research, fine tune presentations, book couriers, last minute changes to travel, designing invites to events - Solve simple IT / Facilities problems and contact the IT / facilities department when necessary. - Handling confidential information with integrity. - Prepare meeting agendas, perform research for meetings, and occasionally take minutes during meetings. - Liaise with clients and business guests, maintaining professionalism and strict confidentiality with all materials, and exercise discretion
